HR & Admin Executive

NEK LOGISTICS PTE LTD; Singapore; On-site; SGD 40,000 - 60,000; Full time

Job summary

A logistics company in Singapore is seeking a dynamic HR & Administration professional to manage various functions including payroll, recruitment, and office administration. The ideal candidate should have at least 1 year of experience in HR and a strong understanding of local employment laws. This role is essential for enhancing the company's operational efficiency through effective HR practices and administrative support.

Qualifications

• Minimum 1+ years of proven experience in HR & Administration.
• Strong knowledge of Singapore employment laws.
• Experience in logistics or supply chain preferred.

Responsibilities

• Efficient management of HR and Office Administration functions.
• Manage office procurement and security systems.
• Process end-to-end monthly payroll for staff.
• Conduct recruitment and onboarding of new hires.

Skills

HRIS proficiency

Microsoft Office (Excel)

Attention to detail

Communication skills

Problem-solving

Education

Diploma or Bachelor’s degree in HR or Business Administration

Tools

Payroll software

Fleet management software

Job description

1. JOB SPECIFICATION

PURPOSE:
We are seeking a dynamic and hands‑on HR & Administration professional to manage and oversee our full spectrum of HR and Office Administration functions. The ideal candidate will be a proactive problem‑solver with a background in the logistics, supply chain, or related industries, who can effectively support our team and ensure smooth day‑to‑day operations.

QUALIFICATIONS & EXPERIENCE

• Education: Diploma or Bachelor’s degree in Human Resources, Business Administration, or a related field.
• Experience: Minimum of 1+ years of proven experience in a generalist HR & Administration role.
• Industry Background: Preferably from the Logistics, Supply Chain, or Transportation industry. Candidates with experience in fast‑paced, operational environments will be highly regarded.
• Knowledge: Strong knowledge of Singapore employment laws and statutory requirements (MOM, CPF, IRAS, etc.).

SKILLS & COMPETENCIES

• Technological Proficiency: Strong proficiency in HRIS, payroll software, and the Microsoft Office suite (especially Excel). Familiarity with fleet management software, time attendance systems, and other operational technology is a distinct advantage.
• Administrative Excellence: Meticulous attention to detail with the ability to manage multiple administrative tasks such as office management, petty cash, and vendor liaisons.
• HR Acumen: Solid experience in payroll processing, recruitment, onboarding, training coordination, and employee relations.
• Communication & Interpersonal Skills: Excellent verbal and written communication skills. Ability to liaise effectively with all levels of staff, from drivers to management, and with external government bodies and vendors.
• Proactive & Resourceful: A self‑starter who can work independently, anticipate needs, and propose improvements to processes.

2. JOB DESCRIPTION

JOB SUMMARY:
To be fully responsible for the efficient management of all Human Resources and Office Administration functions. This role is critical in supporting and enhancing the company's operational effectiveness through robust HR practices and seamless administrative support.

KEY RESPONSIBILITIES

A. ADMINISTRATION & OFFICE MANAGEMENT

• Facilities & Operations:
  • Manage office administration including procurement of stationery, office equipment, and refreshments.
  • Oversee office security systems, door access, and communication systems (telephones, handphones).
• Fleet & Transport Administration:
  • Supervise all company vehicle‑related matters including registration, road tax, scrap/export procedures, summons, and court appearances.
  • Source and manage vendors for diesel, vehicle maintenance, and inspections (VPC).
• Financial & Claims Processing:
  • Handle petty cash reimbursements, transport claims, and workmen's compensation claims.
  • Liaise with insurance brokers for the renewal and management of corporate policies (Workmen Compensation, Group Health, Motor Insurance, etc.).
• Executive Support:
  • Provide secretarial assistance to the Director, including filing, scheduling, and generating company memos and correspondence.
• Compliance & Liaison:
  • Act as the primary liaison with government departments and external bodies (e.g., CPF Board, MOM, SDF, Mindef) for submissions and compliance.

B. HUMAN RESOURCES MANAGEMENT

• HR Operations & Payroll:
  • Process end‑to‑end monthly payroll for all staff (management, monthly‑rated, drivers, general workers) and oversee overtime payments.
  • Generate and distribute payslips and relevant payroll reports.
  • Implementing and managing HR policies and procedures
  • Evaluating and monitoring the budgets of all the departments.
• Talent Management:
  • Manage the entire employee lifecycle from recruitment, appointment, and onboarding to resignation, termination, and conducting exit interviews.
  • Conduct orientation programs for new hires.
• Training & Development:
  • Identify training needs, source relevant courses, and prepare the annual training plan.
  • Manage training registrations and administer funding claims (e.g., SDF Absentee Payroll).
• Reporting & Employee Relations:
  • Prepare and submit monthly HR reports, including attendance, medical leave, and other administrative records.
  • Foster positive employee relations and ensure all HR practices align with company policy and Singapore labour laws.
  • Listing to employees’ complaints and ensuring workplace safety.