HR and Admin Executive

DONJON PTE. LTD.; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A Singapore-based company is seeking a Human Resources professional to manage HR functions and office administration. Responsibilities include workforce planning, recruitment, maintaining employee records, and ensuring smooth office operations. The ideal candidate should hold a diploma or degree, possess strong communication skills, and be detail-oriented. Experience in the engineering or construction industry is an advantage. This role offers opportunities to contribute to improving HR processes and office procedures.

Qualifications

• Experience in engineering or construction industry is an advantage.
• Highly meticulous, organised, and detail-oriented.
• Good communication and interpersonal skills.

Responsibilities

• Assist in day-to-day HR functions including recruitment and employee relations.
• Manage the Time Management System for payroll.
• Oversee the full employee lifecycle and maintain personnel files.
• Ensure smooth daily office operations and manage front-desk duties.

Skills

Meticulous and organised

Strong follow-up skills

Good communication and interpersonal skills

Proficient in Microsoft Office

Education

Diploma or Degree in any discipline

Tools

Info-Tech HRMS system

Job description

Responsibilities

Human Resources

• Assist in day-to-day HR functions including workforce planning, recruitment activities, employee relations, performance review processes, and learning & development initiatives.
• Manage the Time Management System (TMS) to ensure accurate timesheet consolidation, adjustments, and preparation for payroll submission.
• Handle foreign worker matters such as work pass applications/renewals, PCP, home leave arrangements, dormitory matters, and disciplinary counselling when required.
• Oversee the full employee lifecycle - onboarding, orientation, confirmations, contract changes, and exit procedures.
• Maintain and update employee records and personnel files, ensuring accuracy, confidentiality, and compliance with regulatory requirements.
• Organise staff activities, company events, and engagement programmes.
• Provide HR advisory support to employees on company policies, procedures, and employment-related matters.
• Prepare HR reports and ensure proper documentation and HR administrative controls.
• Liaise with government agencies such as MOM, IRAS and other relevant authorities.
• Support HR digitalisation initiatives, including implementation of e-forms and streamlined workflows.
• Participate in reviewing and enhancing HR processes, systems and practices for improved efficiency.

Office Administration

• Ensure smooth daily office operations, including general upkeep, facility maintenance and workplace organisation.
• Oversee office equipment and company assets to ensure they are well-maintained and serviceable.
• Manage front-desk duties - attending calls, receiving guests, and handling general enquiries.
• Handle all incoming and outgoing correspondences including mail, emails, and courier matters.
• Manage company vehicles, including insurance renewals, traffic summons, road tax, and season parking administration.
• Supervise store assistant/cleaner to ensure tasks are carried out effectively.
• Coordinate with external IT service providers for troubleshooting, system support, and IT-related issues.
• Contribute to the enhancement of office administration procedures and support continuous improvement efforts.

Requirements

• Diploma or Degree in any discipline.
• Experience in engineering or construction industry is an advantage.
• Highly meticulous, organised, and detail-oriented.
• Strong follow-up skills with a proactive approach to tasks and issues.
• Good communication and interpersonal skills.
• Proficient in Microsoft Office applications.
• Experience with Info-Tech HRMS system will be an added advantage.