HR & Admin Executive

MULTIMEDIA ENGINEERING PTE LTD; Singapore; On-site; SGD 40,000 - 50,000; Full time

Job summary

A dynamic engineering company in Singapore is seeking an HR & Admin Executive to join its team. The ideal candidate will have at least 2 years of HR experience, strong organizational skills, and proficiency in Microsoft Office. Responsibilities include managing recruitment processes, payroll preparation, and office administration. This role offers an engaging work environment with various HR operations.

Qualifications

• Minimum 2 years of experience in an HR role.
• Strong organizational and time-management skills.
• Proficient in Microsoft Office (Word, Excel, PowerPoint).

Responsibilities

• Manage the full end-to-end recruitment cycle.
• Handle payroll preparation and ensure timely processing.
• Organize and coordinate office activities and meetings.

Skills

Organizational skills

Time-management skills

Communication skills

Proficiency in Microsoft Office

Tools

INFO-TECH HRMS

Job description

We are looking for an energetic and dedicated HR & Admin Executive to join our growing team! If you enjoy working with people, have a strong eye for detail, and thrive in a dynamic environment, this role is perfect for you.

Key Responsibilities

Recruitment, Onboarding & Offboarding

• Manage the full end-to-end recruitment cycle, including job postings, candidate screening, interview scheduling, selection, work pass applications, and accommodation arrangements.
• Explore and drive new talent acquisition opportunities to strengthen our recruitment pipeline.
• Coordinate closely with hiring managers to identify staffing needs and ensure timely hiring.
• Facilitate smooth onboarding and orientation programs for new hires.
• Support the offboarding process, including exit procedures, clearance forms, return of company property, and closing of employee records.

HR Operations

• Handle payroll preparation and ensure timely and accurate monthly payroll processing.
• Prepare monthly attendance reports and ensure data is accurate for payroll.
• Track and facilitate performance appraisals, ensuring constructive feedback and supporting career development initiatives.
• Coordinate employee training and development programs.
• Support implementation and communication of HR policies and procedures.
• Maintain accurate and up-to-date employees’ records, attendance, and leave management.

Office Administration

• Organize and coordinate office activities, meetings, and company events.
• Manage office supplies, maintain inventory, and handle replenishment.
• Assist with scheduling, travel arrangements, and hotel/flight bookings for staff and management.
• Maintain calendars for key personnel.
• Organize and maintain both physical and digital filing systems.
• Support any other administrative tasks assigned by the Head of Operations.

What We’re Looking For

• Minimum 2 years of experience in an HR role.
• Strong organizational and time-management skills with the ability to multitask effectively.
• Familiarity with INFO-TECH HRMS or other HRMS/payroll systems is an advantage.
• Proficient in Microsoft Office (Word, Excel, PowerPoint).
• A positive team player with strong communication skills and a willingness to learn.