HR Admin cum Personal Assistant

EDUBLITZ PTE LTD; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A leading education technology company in Singapore is looking for a dynamic HR Admin cum Personal Assistant. This role combines HR administrative duties with personal assistance for senior executives, requiring excellent multitasking and interpersonal skills. Ideal candidates will have a diploma or degree in Human Resources or Business Administration, along with proven experience in HR and executive support. Competitive remuneration and a stimulating work environment await the right candidate.

Qualifications

• Proven experience in HR administration and personal/executive assistant roles.

Responsibilities

• Manage employee records and HR documentation.
• Assist in the hiring process and onboarding.
• Support payroll processing with attendance verification.
• Manage schedules and communications for senior executives.
• Prepare agendas and minutes for meetings.

Skills

Organizational skills

Communication skills

Attention to detail

Problem-solving abilities

Proficiency in Google/Microsoft Office Suite

Education

Diploma or degree in Human Resources

Degree in Business Administration

Job description

Job Summary:

We are seeking a dynamic and organized HR Admin cum Personal Assistant to provide comprehensive administrative support across HR functions while managing the personal and executive needs of senior leadership. This dual-role position requires exceptional multitasking abilities, discretion, and strong interpersonal skills.

Key Responsibilities:

Human Resources Administration:

• Employee Records Management: Maintain and update employee files, contracts, and HR documentation in compliance with company policies and regulations.
• Recruitment Support: Assist in the hiring process, including posting job openings, screening resumes, scheduling interviews, and onboarding new hires.
• Payroll Assistance: Support payroll processing by preparing and verifying employee attendance and leave records.
• HR Policies: Ensure staff adherence to HR policies and procedures, and address basic HR queries.
• Training Coordination: Organize and track employee training programs and professional development initiatives.

Personal Assistant Duties:

• Diary Management: Manage schedules, appointments, and meetings for senior executives.
• Correspondence Handling: Manage and prioritize emails, calls, and communications on behalf of the executive.
• Meeting Preparation: Prepare agendas, minutes, and follow-up actions for meetings.
• Confidential Support: Handle sensitive information with utmost confidentiality and discretion.

Administrative Tasks:

• Maintain office supplies and ensure the smooth running of office operations.
• Coordinate and manage internal and external events or meetings.
• Prepare reports, presentations, and documentation as required.
• Act as a liaison between departments and external stakeholders.

Key Skills and Competencies:

• Strong organizational and time-management skills.
• Excellent communication and interpersonal skills.
• High attention to detail and problem-solving abilities.
• Ability to handle sensitive information with confidentiality.
• Proficient in Google / Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

Qualifications and Experience:

• Diploma or degree in Human Resources, Business Administration, or a related field.
• Proven experience in HR administration and personal/executive assistant roles.

Work Environment:

• Dynamic and fast-paced environment requiring flexibility and adaptability.
• Close collaboration with senior executives and cross-functional teams.