HR Admin Cum Personal Assistant

U&I DENTAL SURGERY PTE. LTD.; Singapore; On-site; SGD 36,000 - 48,000; Full time

Job summary

A healthcare organization in Singapore is seeking a candidate for Human Resources Administration and Personal Assistant duties. Responsibilities include managing employee records, supporting recruitment and payroll, and preparing reports. The ideal candidate has a diploma in HR or Business Administration, at least 1 year of experience, and strong organizational and communication skills.

Qualifications

• 1 year of experience in HR administration or personal/executive assistant roles required.
• Proven experience in managing confidential information.
• Ability to assist in recruitment and payroll processes.

Responsibilities

• Manage employee records and HR documentation.
• Assist with recruitment processes and onboarding.
• Prepare monthly HR reports for management.
• Coordinate employee training programs.
• Support executive management with correspondence and meeting preparation.

Skills

Organizational skills

Communication skills

Attention to detail

Problem-solving skills

Google Workspace proficiency

Proficiency in Google Workspace

Education

Diploma or degree in Human Resources or Business Administration

Degree in Business Administration

Job description

Key Responsibilities:

Human Resources Administration:

• Employee Records Management: Maintain and update employee files, contracts, and HR documentation in compliance with company policies and regulations.
• Recruitment Support: Assist in the hiring process, including posting job openings, screening resumes, scheduling interviews, and onboarding/offboarding new hires.
• Payroll Assistance: Support payroll processing by preparing and verifying employee attendance and leave records.
• HR Policies: Ensure staff adherence to HR policies and procedures, and address basic HR queries.
• Training Coordination: Organize and track employee training programs and professional development initiatives.
• Monthly HR Report: Consolidate and prepare monthly HR reports for management.

Personal Assistant Duties:

• Meeting Preparation: Prepare agendas, minutes, and follow-up actions for monthly meetings.
• Confidential Support: Handle sensitive information with utmost confidentiality and discretion.
• Correspondence Handling: Provide direct support to management or the CEO (schedule management, reminders, travel arrangements, and follow-ups).
• Communication Bridge: Act as a liaison between management and staff, ensuring effective communication and timely updates.

Administrative Tasks:

• Maintain office supplies and ensure the smooth running of office operations.
• Coordinate and manage internal and external events or meetings.
• Prepare reports, presentations, and documentation as required.
• Act as a liaison between departments and external stakeholders.
• Any other task given by Executive Directors.

Key Skills and Competencies:

• Strong organizational and time‑management skills.
• Excellent communication and interpersonal skills.
• High attention to detail and problem‑solving abilities.
• Ability to handle sensitive information with confidentiality.
• Proficient in Google Workspace.

Qualifications and Experience:

• Diploma or degree in Human Resources, Business Administration, or a related field.
• Proven experience in HR administration and personal/executive assistant roles.
• At least 1 year experience.