HR / Admin Assistant (Recruitment/ Pass Application/ Payroll)

SEARCH PERSONNEL PRIVATE LIMITED; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A staffing agency in Singapore is seeking an HR / Admin Assistant. This role involves managing recruitment processes, administering Work Permit applications, and executing payroll. Candidates must have a minimum of 2 years' HR experience, strong knowledge of employment legislation, and be bilingual in English and Mandarin. Competitive salary and company transportation are provided.

Benefits

Company transportation to MRT

Free lunch on Tuesdays and Thursdays

Annual leave

Qualifications

• Minimum 2 years’ HR experience in SME settings serving industrial or construction-related clients.
• Familiar with HRMS system; InfoTech knowledge is a plus.

Responsibilities

• Manage recruitment, interviews, and onboarding for local and foreign hires.
• Administer Work Permit and Employment Pass applications.
• Execute monthly payroll via HRMS with required submissions.
• Track quotas and compliance.
• Coordinate performance appraisal cycles.
• Conduct Training Needs Analysis and manage claims.
• Draft and update HR policies and SOPs.
• Handle grievances and disciplinary matters.
• Maintain accurate employee records and HR reports.

Skills

Strong working knowledge of Singapore employment legislation

Bilingual in English and Mandarin

Proficient in Microsoft Word, Excel, and Outlook

Tools

HRMS system

Job description

Job Details

• Position: HR / Admin Assistant (Recruitment/ Pass Application/ Payroll)
• Location: Tuas Ave (Company Transportation to the nearest MRT will be provided)
• Working hours: 5 days a week - Monday - Friday (4 days 8am to 6pm and 1 day 8am -5pm)
• Salary: Up to $4000 + Annual Leave + Free Lunch Tuesday/ Thursday
• Duration: Permanent
• Industry: Manufacture and repair of electric generators

Main Responsibilities

• Manage recruitment, interviews, and onboarding for both local and foreign hires.
• Administer Work Permit, Employment Pass applications, renewals, and cancellations.
• Execute monthly payroll via HRMS, including CPF/SDL filings, IR8A and IR21 submissions, and administration of government-related HR claims.
• Track quotas, expiry dates, insurance, housing compliance, and levy payments.
• Coordinate performance appraisal cycles, goal-setting, and improvement plans.
• Conduct Training Needs Analysis and manage Skills Future/SDF claims.
• Draft and update HR policies, SOPs, and employee handbooks.
• Handle grievances, disciplinary matters, and exit interviews.
• Maintain accurate employee records, HR reports, and digital documentation.
• Liaise with MOM, CPFB, IRAS, and other HR-related government agencies, as well as external vendors supporting HR operations, compliance, and employee services.

Requirements

• Minimum 2 years’ HR experience, preferably in SME settings serving industrial or construction-related clients.
• Strong working knowledge of Singapore employment legislation, foreign worker regulations, and manpower-related frameworks.
• Proficient in Microsoft Word, Excel, and Outlook; familiar with HRMS system, InfoTech knowledge is a plus.
• Bilingual in English and Mandarin to liaise with Chinese clients who can converse in Mandarin only.

Send your resume via Email to [e-mail]

Thank you for your interest in this position. Our shortlisting period is 3 working days. Only shortlisted candidates will be contacted for further consideration. If you do not receive communication from us within this timeframe, it's likely that your application has not been shortlisted by our client. In such cases, we recommend that you continue your job search to maximize your opportunities. We wish you all the best and will reach out if we have any suitable roles that match your experiences, qualifications, or preferences.

License no: 13C6684

EA Personnel: R2197224