HR & Admin Assistant (Part Time)

Alpaq Seafood Processing; Singapore; On-site; SGD 36,000 - 54,000; Full time

Job summary

A seafood processing company in Singapore is looking for an HR Assistant to support the recruitment process, maintain employee records, and assist with HR-related documentation. The ideal candidate has at least 2 years of experience in HR or administration, strong organizational and communication skills, and a basic understanding of HR practices. Proficiency in Microsoft Office is essential. This role requires a proactive problem-solver who can work independently and within a team.

Qualifications

• Basic understanding of HR practices and procedures.
• Ability to work independently and collaboratively in a team environment.
• Minimum 2 years of experience in an HR or administrative role.

Responsibilities

• Assist in the recruitment process, including job postings and candidate communication.
• Support the application and renewal of MOM work passes.
• Maintain and update employee records and issue employment contracts.
• Monitor and track attendance and leave requests.
• Provide general administrative support to HR and management teams.

Skills

Organizational skills

Communication skills

Multitasking

Resourcefulness

Education

GCE 'O' or 'N' Level qualification

Tools

Microsoft Office (Word, Excel, PowerPoint)

QuickHR or similar HRIS system

Job description

Assist in the recruitment process, including job postings, resume screening, scheduling interviews, and candidate communication.

Support the application and renewal of MOM work passes (All pass types).

Maintain and update employee records (personal details, attendance, and leave).

Prepare and issue employment contracts, offer letters, and other HR-related documents.

Assist with employee onboarding and orientation for new hires.

Monitor and track attendance and leave requests in line with company policy.

Support the development and maintenance of HR policies and procedures.

Assist in organizing training and development programs.

Coordinate employee engagement initiatives and welfare activities.

Maintain confidentiality of employee and HR-related information.

II. Roles & Responsibilities

Human Resources (HR) Duties

• Assist in the recruitment process, including job postings, resume screening, scheduling interviews, and candidate communication.

• Support the application and renewal of MOM work passes (All pass types).

• Maintain and update employee records (personal details, attendance, and leave).

• Prepare and issue employment contracts, offer letters, and other HR-related documents.

• Assist with employee onboarding and orientation for new hires.

• Monitor and track attendance and leave requests in line with company policy.

• Support the development and maintenance of HR policies and procedures.

• Assist in organizing training and development programs.

• Coordinate employee engagement initiatives and welfare activities.

• Maintain confidentiality of employee and HR-related information.

Administrative Duties

• Manage and monitor office supplies inventory; place orders when needed.

• Coordinate office maintenance and liaise with vendors for repairs and services.

• Handle calls, emails, and correspondence professionally.

• Schedule meetings and appointments, and assist in organizing company events.

• Maintain filing systems and ensure accurate document organization.

• Assist in preparing reports, presentations, and administrative documents.

• Manage office equipment (PCs, laptops, mobile phones) and ensure they are in working order.

General Support

• Provide general administrative support to HR and management teams.

• Assist with payroll processing and timesheet management.

• Help organize employee records and support audit preparations.

• Ensure compliance with company policies and procedures.

• Track and renew company licenses and submit applications to relevant authorities.

• Perform other ad-hoc administrative duties as assigned.

III. Qualifications & Skills

• GCE ‘O’ or ‘N’ Level qualification.

• Basic understanding of HR practices and procedures.

• Strong organizational, communication, and multitasking skills.

• Resourceful and proactive problem-solver.

• Proficient in Microsoft Office (Word, Excel, PowerPoint).

• Able to work independently and collaboratively in a team environment.

IV. Experience

• Minimum 2 years of experience in an HR or administrative role.

• At least 1 year of experience using QuickHR or similar HRIS system.