HR Admin Assistant

STOKED ASSOCIATES PTE. LTD.; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A local HR services provider in Singapore is seeking an HR Operations Support role responsible for managing HR activities including recruitment, attendance, and compliance. The successful candidate will also handle office administrative tasks and assist in organizing staff activities. Ideal for individuals with a strong understanding of HR operations and regulations in Singapore.

Responsibilities

• Support full HR operations for employees including recruitment and onboarding.
• Manage employee records and ensure compliance with regulations.
• Coordinate work passes, insurance, and medical check-ups.
• Prepare timesheet schedules and manpower documentation.
• Liaise with coordinators on manpower welfare matters.
• Handle office administrative tasks and staff claims processing.
• Assist in organizing staff activities and office logistics.
• Support management in HR policy implementation and audits.

Job description

Responsibilities

• Support the full spectrum of HR operations for site and blue-collar employees, including recruitment, onboarding, attendance, leave management and offboarding.
• Manage and update employee records, ensuring compliance with MOM regulations and company policies.
• Coordinate the application and renewal of work passes, insurance and medical check‑ups.
• Prepare and maintain timesheet schedules, overtime reports and manpower‑related documentation.
• Liaise with housing arrangement coordinators, training centres and site supervisors on manpower deployment and welfare matters.
• Handle general office administrative tasks, including processing monthly staff claims, verifying company vehicle and petrol usage records, coordinating with vendors and maintaining proper documentation.
• Assist in organising staff activities, meetings and office‑related logistics.
• Support management in implementing HR policies, procedures and compliance audits.