HR Admin Assistant

Kelington Engineering (S) Pte Ltd; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A reputed engineering company in Singapore is seeking a proactive HR Admin Assistant to support the Human Resources team in daily operations. The role involves managing administrative tasks, maintaining employee records, coordinating travel and meetings, and assisting with recruitment activities. Ideal candidates should hold a diploma in Human Resources or a related field and possess strong organizational and interpersonal skills. Experience in HR or administration is preferred.

Qualifications

• 1–2 years of experience in HR or administration preferred.
• Familiarity with Singapore employment laws and HR practices will be an advantage.

Responsibilities

• Provide administrative support to the HR department.
• Manage correspondence and office supplies.
• Coordinate travel arrangements and meeting schedules.
• Prepare reports and maintain confidentiality.

Skills

Organizational skills

Attention to detail

Interpersonal skills

Communication skills

MS Office proficiency

Education

Diploma in Human Resources, Business Administration, or related field

Job description

Position Summary

We are looking for a proactive and detail-oriented HR Admin Assistant to support the Human Resources team in daily operations. This role plays a key part in ensuring the smooth execution of HR processes by handling administrative tasks, maintaining employee records, assisting with recruitment activities, and preparing HR-related reports. The ideal candidate is organized, resourceful, and able to work efficiently in a fast-paced environment.

Key Responsibilities

• Provide comprehensive administrative support to the HR department, including data entry, filing, and maintaining accurate employee records.
• Manage all incoming and outgoing correspondence, such as emails, letters, courier deliveries, and phone calls.
• Monitor and replenish office supplies and pantry items to always ensure availability.
• Coordinate travel arrangements, meeting schedules, and room bookings for staff and management.
• Prepare reports, memos, presentations, and other documentation as required by HR or management.
• Ensure adherence to company policies and maintain strict confidentiality of sensitive documents.
• Oversee timely renewal of service contracts, including company car insurance, office cleaning, copier leases, and air-conditioning maintenance.
• Collaborate with the IT department to manage IT assets, including laptop configuration, software setup, and equipment assignment.
• Support onboarding and offboarding processes, including preparation of employment documents, orientation schedules, and exit formalities.
• Organize employee engagement activities and assist in planning HR-related events.
• Generate HR reports and contribute to HR projects and initiatives as assigned.
• Liaise with internal departments and external vendors on HR administrative matters to ensure smooth operations.
• Any other ad hoc duties assigned by the Superior.

Requirements

• Diploma in Human Resources, Business Administration, or a related field.
• 1–2 years of experience in HR or administration preferred.
• Familiarity with Singapore employment laws and HR practices will be an advantage.
• Proficient in MS Office (Word, Excel, PowerPoint).
• Strong organizational skills with attention to detail.
• Good interpersonal and communication skills.
• Ability to handle confidential information with professionalism.