HR & Admin Assistant

CIT Cosmeceutical Pte Ltd; Singapore; On-site; SGD 40,000 - 60,000; Full time

Job summary

A leading cosmeceutical company in Singapore is seeking an experienced Administrative Executive to handle various HR and administrative tasks. The role includes managing calls, assisting in staff recruitment, and ensuring compliance with HR policies. Ideal candidates should have a diploma in Human Resource or Business Management and at least 3 years of relevant experience. The company offers AWS, variable bonuses, and medical benefits.

Benefits

AWS & Variable Bonus

Medical and dental benefits

5 days work week

Qualifications

• Minimum 3 years' experience in relevant functions.
• Candidates with experience in Infotech system will be at an advantage.

Responsibilities

• Handle all incoming calls, transfer messages to relevant departments.
• Assist in general administrative and clerical support.
• Renew and follow up on insurance policies and permits.

Skills

Strong communication and interpersonal skills

Ability to keep information confidential

Able to multi-task and work independently

Education

Minimum Diploma certificate with Human Resource or Business Management

Tools

Infotech system

Job description

Job Description

• Handle all incoming calls, transfer, take down and pass message to relevant department
• Assist in general administrative/clerical support (typing, printing, filing, mailing, courier etc)
• Renew and follow up on insurance policies, infrastructure permit and certification
• Liaise with vendors on the renewal, purchase, maintenance and other enquiries of equipment, machinery, devices and assets
• Raise PO in SAP system
• Assist in staff attendance and HR purchases
• Record & maintain staff leave record, staff particulars
• Assist on recruitment process such as application form preparation and related matters
• Assist in company’s function, employee welfare, events and any ISO & GMP support
• Assist in HR and ISO guidelines, policy and documentation
• Prepare and liaise any necessary for new incoming employees for orientation, PC access etc
• Pack for courier item and assist in making courier arrangements
• Prepare and record minutes of meeting for monthly departmental and ISO meeting
• Arrange and follow up on employees training & courses
• Arrange, update and schedule annual check‑up for employment matter
• Any other tasks and duties assigned by the Management and HR Department

Job Requirements

• Minimum Diploma certificate with Human Resource or Business Management
• Minimum 3 years’ experience in relevant functions
• Candidates with experience in Infotech system will be advantage
• Ability to keep information confidential
• Strong communication and interpersonal skills
• Able to multi‑task, work independently and be meticulous in the work assigned

Other Information

• AWS & Variable Bonus
• Medical and dental benefits
• Working location: Ang Mo Kio area (3 bus stops from Yio Chu Kang Interchange)
• Working days: 5 days work week
• Working hours: Monday to Friday 8am to 5pm