HR/ Admin Assistant

ENCASA ASIA EMPLOYMENT SERVICES LLP; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A recruitment and employment service provider in Singapore is looking for an experienced office administrator to handle general administration, HR, finance, and project support tasks. The ideal candidate should have knowledge of office management processes, recruitment, payroll, and financial record-keeping. This role offers attractive benefits and is based at Hougang/Kovan, Singapore.

Benefits

Attractive welfare benefits

Training and support provided

Qualifications

• Experience in office administration and general office responsibilities.
• Knowledge of HR processes, including recruitment and payroll.
• Ability to manage financial records and liaise with accountants.

Responsibilities

• Manage office supplies, equipment, and IT matters.
• Handle recruitment and maintain staff records.
• Record accounts receivable/payable and prepare payments.
• Prepare tender documents and manage project information.

Skills

Office management

Recruitment

Payroll processing

Financial record keeping

Tender document preparation

Job description

• Up to $3,500 | Construction industry
• Mon - Fri | HQ based – Hougang/ Kovan (approx 8mins walk from Kovan MRT)
• Attractive welfare benefits
• Training and supoprt will be provided

Responsibilities

Office & General Administration

• Manage office supplies, equipment, and IT matters (e.g. software/hardware purchase,
• license renewals)
• Handle tenancy agreements, insurance renewals (WICA, group hospital, etc.)
• Oversee license renewals (PEB/PSPC)

Human Resources

• Recruitment and preparation of appointment letters
• Work pass applications/renewals/terminations (EP/S Pass)
• Maintain staff records (leave, benefits, claims)
• Payroll processing, CPF contributions, IRAS submissions (IR8A/IR21)
• Prepare and update Maintenance Engineers’ CVs/project lists

Finance & Accounting

• Record AR/AP and liaise with external accountant on tax and company accounts
• Prepare and submit monthly financial records
• Process payments (staff claims, suppliers, consultants, etc.
• Issue invoices (manual and e-invoice)

Project & Tender Support

• Prepare and submit tender documents
• Coordinate clarifications/interviews during tender process
• Manage project awards and handover information to project team
• Follow up on project claims and updates

KINDLY INCLUDE THE FOLLOWING IN YOUR RESUME:

1. Expected salary
2. Notice period

We regret that only shortlisted candidate will be contacted.

Encasa Asia Employment Services LLP

EA Licence No: 13C6898