HR Admin Assistant

HEPTAGON PHOTONICS PTE. LTD.; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A dynamic global company in Singapore seeks an HR Admin Assistant who will support various HR functions, including recruitment, onboarding, and compliance. Ideal candidates should possess a diploma in HR or Business Administration and have previous HR experience. This role offers invaluable exposure in a fast-paced, people-focused environment, promoting continuous learning and growth.

Qualifications

• Previous HR and office administration experience preferred.
• A diploma in Human Resource Management, Business Administration, or related field is required.

Responsibilities

• Manage end-to-end HR functions including recruitment and onboarding.
• Coordinate staff training initiatives.
• Ensure compliance with relevant regulations.
• Act as a contact for employee queries.
• Oversee general office operations.
• Liaise with vendors for smooth operations.

Skills

Organizational skills

Proactivity

People-focused attitude

Proficiency in MS Office

Proficiency in Excel

Education

Diploma in Human Resource Management

Diploma in Business Administration

Job description

Role Description

At Focuslight Technologies (Heptagon Photonic Singapore), you’ll be part of a dynamic global company leading advancements in photonics technology. As an HR Admin Assistant, you’ll play an essential role in supporting a positive and people-focused workplace while gaining broad exposure across all areas of HR - including recruitment, onboarding, training, compliance, and employee engagement.

This position offers valuable hands-on experience in a fast-paced, multinational environment where every day brings new learning opportunities. If you’re organized, proactive, and passionate about people, this is your chance to develop your HR skills and grow your career in a company that values innovation, teamwork, and continuous learning.

Key Responsibilities

• Comprehensive HR Exposure – Involve in end-to-end HR functions including recruitment, onboarding/offboarding, leave & benefits administration, and employee engagement.
• Training & Development – Coordinate and support staff training initiatives to foster continuous learning and growth.
• HR Operations & Compliance – Manage work pass processes, HR systems, MSF Government-Paid Leave, NS-Pay claim and ensure compliance with relevant regulations.
• Employee Support – Act as a key contact for employee queries and provide responsive, people‑first HR service.
• Office & Admin Management – Oversee general office operations including inventory, pantry, lease, equipment maintenance, and document control.
• Vendor Coordination – Liaise with vendors to ensure the operations runs smoothly.

Job Requirements

• Prior HR and Office administration experience preferred
• Diploma in Human Resource Management, Business Administration, or related field.
• Proficient in MS Office and Excel.