HR Admin Assistant

JPN INDUSTRIAL TRADING PTE LTD; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A leading trading company in Singapore is seeking a dedicated HR and Administrative Assistant to support human resource functions and enhance operational efficiency. The role includes assisting with recruitment, payroll processes, and employee training while ensuring effective maintenance of office facilities. Ideal candidates should possess a diploma in HR or Business Administration, along with at least 2 years of experience in a similar role. Proficiency in Microsoft Applications and strong communication skills are essential for success in this position.

Qualifications

• Diploma in Human Resources, Business Administration, or related field.
• At least 2 years of relevant experience in an HR or Administrative role.
• Proficient in Microsoft Applications and HR software.
• Knowledge of Employment Act and HR practices or related experience is a plus.
• Strong organizational and time management skills.
• Excellent communication and interpersonal abilities.
• Ability to handle sensitive information with confidentiality.

Responsibilities

• Assist in the recruitment process.
• Maintain and update employee records in HR databases.
• Assist with onboarding and offboarding processes.
• Coordinate employee training and development programs.
• Assist in payroll preparation.
• Handle employee inquiries and provide timely assistance.
• Support HR projects and initiatives.
• Manage vehicle road tax renewal processes.
• Manage renewal processes of company insurance.
• Update and track office supply inventory.
• Ensure proper maintenance of company facilities.
• Assist in organizing company events and activities.
• Support general administrative tasks.

Skills

Organizational skills

Communication skills

Time management

Interpersonal abilities

Confidentiality

Education

Diploma in Human Resources, Business Administration, or a related field

Tools

Microsoft Applications

HR software

Job description

Company Overview

JPN INDUSTRIAL TRADING PTE LTD

Job Summary

Support human resource and administrative functions toenhance operational efficiency and employee experience, contributing tobusiness growth and organizational effectiveness.

Responsibilities

• Assist in recruitment process
• Maintain and update employee records in the HR databases.
• Assist with the onboarding and offboarding process.
• Coordinate employee training and development programs.
• Assist in the preparation of payroll.
• Handle employee inquiries and provide timely assistance.
• Support HR projects and initiatives as required.
• Manage vehicle road tax renewal processes to ensure compliance with regulatory requirements
• Manage the renewal processes of company insurance
• Update and track office supply inventory to ensure availability and efficient issuance
• Ensure the proper maintenance of company facilities, including lifts and plumbing systems.
• Assist in organizing company events and activities
• Support general administrative tasks to ensure the smooth operation of the office.

Preferred competencies and qualifications

• Diploma in Human Resources, Business Administration, or a related field.
• At least 2 years of relevant experience in an HR or Administrative role
• Proficient in Microsoft Applications and HR software
• Knowledge of Employment Act and HR practices and regulations or experience in the related field will have an added advantage.
• Strong organizational and time management skills.
• Excellent communication and interpersonal abilities.
• Ability to handle sensitive information with confidentiality