HR Admin Assistant

A-Force Maintenance Pte. Ltd; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A leading maintenance company in Singapore is seeking an HR and Admin Assistant. Responsibilities include payroll processing, data entry, managing HR documentation, and administrative support for the Operations Department. Candidates should have at least O-Level education, good communication skills, and a positive attitude. No prior experience is required as training will be provided. This is an excellent opportunity for individuals looking to start their careers in HR and administration.

Qualifications

• Minimum O-Level education is required.
• No prior experience is necessary as training will be provided.
• Good communication skills and a team-oriented mindset are essential.

Responsibilities

• Handle mid-month and end-month payroll processing.
• Provide comprehensive administrative support to the Operations Department.
• Assist in recruitment activities, including screening and arranging interviews.

Skills

Team player

Positive attitude

Communication skills

Proficient in Microsoft Office

Education

O-Level education

Job description

Job Responsibilities - HR Assistant

• Handle mid-month and end-month payroll processing.
• Perform data entry for new employees and maintain accurate records.
• Manage HR filing and documentation.
• Assist in staff training coordination, including scheduling and follow-ups.
• Prepare and draft HR memos, employee confirmation letters, and employment contracts.
• Update and maintain employee leave records.
• Assist in recruitment activities, including screening, shortlisting & arranging interviews.
• Perform other ad-hoc HR and administrative duties as assigned from time to time.

Job Responsibilities - Admin Assistant

• Provide comprehensive administrative support to the Operations Department.
• Coordinate with Supervisors on monthly work schedules, defect lists, and individual staff rosters.
• Maintain project documentation, including staff records, organisation charts, contact lists, and security clearance records.
• Prepare and submit monthly reports (e.g., service reports, attendance reports, management audit plans).
• Collect service reports from teams and assist with basic billing preparation.
• Support HR by assisting with payroll calculations and overtime submissions.
• Conduct site inspections and assist with staff deployment planning when required.
• Support recruitment activities, including walk-in interviews, screening, and handling incoming calls.
• Perform other ad hoc administrative duties as assigned.

Requirements

• Minimum O-Level education.
• A team player with a positive attitude and ability to work in a friendly environment.
• No prior experience required – training will be provided.
• Proficient in Microsoft Office (Word, Excel, Outlook).
• Good communication skills and a team-oriented mindset.
• Able to start work immediately or at short notice (preferred).
• Office located next to Havelock MRT Station (convenient access).
• Working hours: Monday to Friday, 9:00am – 5:00pm.
• Multiple vacancies available. Please indicate in your resume which position you are applying for.