HR Admin Assistant

KELINGTON ENGINEERING (S) PTE. LTD.; Singapore; On-site; SGD 28,000 - 40,000; Full time

Job summary

A leading construction engineering company is seeking a proactive HR Associate in Singapore to support the Human Resources team. Responsibilities include administrative tasks, maintaining employee records, and assisting in recruitment activities. Ideal candidates should have a diploma in HR or a related field, 1-2 years of experience in HR, and strong organizational skills. This role offers an opportunity to grow in a collaborative and innovative workplace.

Qualifications

• 1–2 years of experience in HR or administration preferred.
• Familiarity with Singapore employment laws and HR practices will be an advantage.
• Ability to handle confidential information with professionalism.

Responsibilities

• Provide comprehensive administrative support to the HR department.
• Manage all incoming and outgoing correspondence.
• Prepare reports, memos, presentations, and other documentation.

Skills

Organizational skills

Interpersonal skills

Attention to detail

Confidentiality

Education

Diploma in Human Resources or related field

Tools

MS Office (Word, Excel, PowerPoint)

Job description

About Us

Kelington Engineering (S) Pte Ltd is a leading construction engineering company dedicated to delivering high-quality engineering solutions. We believe in developing our people and fostering a collaborative, innovative, and inclusive workplace.

Position Summary

We are looking for a proactive and detail-oriented HR Associate to support the Human Resources team in daily operations. This role plays a key part in ensuring the smooth execution of HR processes by handling administrative tasks, maintaining employee records, assisting with recruitment activities, and preparing HR-related reports. The ideal candidate is organized, resourceful, and able to work efficiently in a fast-paced environment.

Key Responsibilities

• Provide comprehensive administrative support to the HR department, including data entry, filing, and maintaining accurate employee records.
• Manage all incoming and outgoing correspondence, such as emails, letters, courier deliveries, and phone calls.
• Monitor and replenish office supplies and pantry items to always ensure availability.
• Coordinate travel arrangements, meeting schedules, and room bookings for staff and management.
• Prepare reports, memos, presentations, and other documentation as required by HR or management.
• Ensure adherence to company policies and maintain strict confidentiality of sensitive documents.
• Oversee timely renewal of service contracts, including company car insurance, office cleaning, copier leases, and air-conditioning maintenance.
• Collaborate with the IT department to manage IT assets, including laptop configuration, software setup, and equipment assignment.
• Support onboarding and offboarding processes, including preparation of employment documents, orientation schedules, and exit formalities.
• Organize employee engagement activities and assist in planning HR-related events.
• Generate HR reports and contribute to HR projects and initiatives as assigned.
• Liaise with internal departments and external vendors on HR administrative matters to ensure smooth operations.
• Any other ad hoc duties assigned by the Superior.

Requirements

• Diploma in Human Resources, Business Administration, or a related field.
• 1–2 years of experience in HR or administration preferred.
• Familiarity with Singapore employment laws and HR practices will be an advantage.
• Proficient in MS Office (Word, Excel, PowerPoint).
• Strong organizational skills with attention to detail.
• Good interpersonal and communication skills.
• Ability to handle confidential information with professionalism.