HR Admin Assistant

Heptagon Photonics Pte Ltd.; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A dynamic global company in photonics technology located in Singapore is seeking an HR Admin Assistant. In this role, you'll gain hands-on experience by supporting various HR functions such as recruitment, compliance, and employee engagement. We're looking for organized and proactive candidates with a relevant diploma to join our people-focused environment.

Qualifications

• Prior HR and Office administration experience preferred.

Responsibilities

• Involve in end-to-end HR functions including recruitment, onboarding/offboarding, leave & benefits administration, and employee engagement.
• Coordinate and support staff training initiatives to foster continuous learning.
• Manage work pass processes and ensure compliance with relevant regulations.
• Act as a key contact for employee queries and provide responsive HR service.
• Oversee general office operations including inventory and equipment maintenance.
• Liaise with vendors to ensure operations run smoothly.

Skills

Organized

Proactive

People-focused

Education

Diploma in Human Resource Management

Business Administration

Job description

At Focuslight Technologies (Heptagon Photonic Singapore), you’ll be part of a dynamic global company leading advancements in photonics technology. As an HR Admin Assistant, you’ll play an essential role in supporting a positive and people-focused workplace while gaining broad exposure across all areas of HR - including recruitment, onboarding, training, compliance, and employee engagement.

This position offers valuable hands‑on experience in a fast‑paced, multinational environment where every day brings new learning opportunities. If you’re organized, proactive, and passionate about people, this is your chance to develop your HR skills and grow your career in a company that values innovation, teamwork, and continuous learning.

Key responsibilities

• Comprehensive HR Exposure – Involve in end‑to‑end HR functions including recruitment, onboarding/offboarding, leave & benefits administration, and employee engagement.
• Training & Development – Coordinate and support staff training initiatives to foster continuous learning and growth.
• HR Operations & Compliance – Manage work pass processes, HR systems, MSF Government‑Paid Leave, NS‑Pay claim and ensure compliance with relevant regulations.
• Employee Support – Act as a key contact for employee queries and provide responsive, people‑first HR service.
• Office & Admin Management – Oversee general office operations including inventory, pantry, lease, equipment maintenance, and document control.
• Vendor Coordination – Liaise with vendors to ensure the operations runs smoothly.

Job Requirements

• Prior HR and Office administration experience preferred
• Diploma in Human Resource Management, Business Administration, or related field.