HR & Admin Assistant

HONG AN ENGINEERING PTE. LTD.; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A construction company based in Singapore is seeking an Administrative Support professional to assist in HR and finance tasks. Key responsibilities include organizing company documents, managing phone communications, and participating in recruitment activities. The ideal candidate has a diploma in administration or HR and at least 2 years of experience in the construction sector. Proficiency in MS Office is essential, along with a strong team player attitude.

Qualifications

• Min. 2-year experience in the construction sector.
• Solid knowledge of office procedures will be an advantage.
• Work conscientiously and responsibly, with good execution and professionalism.

Responsibilities

• Provide administrative support to HR & Admin & Finance.
• Participate in workers recruitment coordination.
• Maintain & upkeep register/log for driver movement and vehicle.

Skills

Team player

IT savvy

Proficient with MS Office

Education

Diploma in administration / HR or equivalent

Job description

Responsibilities

Admin

• To provide administrative support HR & Admin & Finance to ensure that the department is maintained in an effective, updated and accurate manner; but not limit to organizing filing system for important and confidential company documents and answer enquires
• Answer, screen (filter) and transfer inbound phone calls
• Attend to guests and managing bookings of meeting rooms
• Open and distribute letter box, read and reply e-mails, record incoming and outgoing mails daily
• Purchasing and managing office supplies stock (stationery, pantry supplies, PPE, uniforms, ART kits, facemask, etc)
• Issuance of PR/PO and receiving of orders
• Assist to call IT vendor to troubleshoot when IT personnel is away/busy
• Recording of in/out of IT equipments & documentation
• Prepare document submission for site clearance
• Retrieving letters and information from onemotoring.com portal and disseminate them to relevant personnel
• Maintain & upkeep register/log for driver movement, vehicle, insurance, facilities maintenance
• Assist in the coordination for any events activity

Human Resource

• Participate in workers recruitment co-ordination, including pass application, issuance, renewal, repatriation, transfer
• Initiate arrangements for medical checkups and purchase of security bonds as needed
• Source for training courses and enrollment as approved
• Monitoring of important dates i.e WP, SOC, Coretrade, Passport Validity
• Manage workers’ dormitories issues, i.e check-in/out, sourcing for new dorm, etc
• Record workers’ leave records and investigate questionable attendance
• Manage workers’ PIPO and payroll preparation
• Keeping all the above data up-to-date
• Handle other ad-hoc duties that are assigned

Requirements

• Preferably Diploma in administration / HR or equivalent.
• Min. 2-year experience in construction sector
• Strong team player and receptive to change
• Solid knowledge of office procedures will be an advantage
• IT savvy
• Positive “can-do” attitude
• Proficient with office management software like MS Office (MS Excel and MS Word, specifically)
• Work conscientiously and responsibly, with good execution and professionalism.