HR & Admin Assistant

ALPAQ SEAFOOD PROCESSING PTE. LTD.; Singapore; On-site; SGD 20,000 - 60,000; Part time

Job summary

A seafood processing company in Singapore is seeking a proactive HR & Admin Assistant to support daily human resource and administrative functions. This part-time role requires strong communication skills and the ability to manage multiple tasks in a fast-paced environment. Ideal candidates will have at least 2 years of HR or administrative experience and familiarity with HRIS systems. Flexible work hours offered.

Qualifications

• Minimum 2 years of experience in an HR or administrative role.
• At least 1 year of experience using QuickHR or similar HRIS system.
• Strong organizational, communication, and multitasking skills.

Responsibilities

• Assist in the recruitment process including job postings and resumes.
• Support application and renewal of MOM work passes.
• Maintain and update employee records.
• Prepare and issue employment contracts and other HR documents.
• Stay compliant with company policies and procedures.

Skills

Organizational skills

Communication skills

Multitasking skills

Proactive problem-solving

Proficiency in Microsoft Office

Education

GCE 'O' or 'N' Level qualification

Tools

QuickHR or similar HRIS system

Job description

HR & Admin Assistant (Part-Time)

Location: 15 Jalan Tepong, Jurong Food Hub

Company: ALPAQ Seafood Processing Pte Ltd
Job Type: Part-Time (3 days per week)

Work hours: 8.30am to 6pm
Eligibility: Open to Singaporeans and PR only

Drop your CV to 93926618 (only shortlisted applicants will be notified)

I. Job Summary

We are seeking a proactive and well-organized HR & Admin Assistant (Part Time) to support the daily human resource and administrative functions of the company.
This role involves assisting with payroll, recruitment, employee relations, record keeping, and office management.
The ideal candidate should have strong communication skills, keen attention to detail, and the ability to handle multiple tasks in a fast-paced environment.

II. Roles & Responsibilities

Human Resources (HR) Duties

• Assist in the recruitment process, including job postings, resume screening, scheduling interviews, and candidate communication.
• Support the application and renewal of MOM work passes (E-Pass, S-Pass, Work Permit).
• Maintain and update employee records (personal details, attendance, and leave).
• Prepare and issue employment contracts, offer letters, and other HR-related documents.
• Assist with employee onboarding and orientation for new hires.
• Monitor and track attendance and leave requests in line with company policy.
• Support the development and maintenance of HR policies and procedures.
• Assist in organizing training and development courses/programs.
• Coordinate employee engagement initiatives and welfare activities.
• Maintain confidentiality of employee and HR-related information.

Administrative Duties

• Manage and monitor office supplies inventory; place orders when needed.
• Coordinate office maintenance and liaise with vendors for repairs and services.
• Handle calls, emails, and correspondence professionally.
• Schedule weekly meetings and appointments, and assist in organizing company events.
• Maintain filing systems and ensure accurate document organization.
• Assist in preparing reports, presentations, and administrative documents.
• Manage office equipment (PCs, laptops, mobile phones) and ensure they are in working order.

General Support

• Provide general administrative support to HR and management teams.
• Assist with payroll processing and timesheet management.
• Help organize employee records and support audit preparations.
• Ensure compliance with company policies and procedures.
• Track and renew company licenses and submit applications to relevant authorities.
• Perform other ad-hoc administrative duties as assigned.

III. Qualifications & Skills

• GCE ‘O’ or ‘N’ Level qualification.
• Basic understanding of HR practices, procedures and employment laws.
• Strong organizational, communication, and multitasking skills.
• Resourceful and proactive problem-solver.
• Proficient in Microsoft Office (Word, Excel, PowerPoint).
• Able to work independently and collaboratively in a team environment.

IV. Experience

• Minimum 2 years of experience in an HR or administrative role.
• At least 1 year of experience using QuickHR or similar HRIS system.
• Applicants who is able to start immediately will have priority.