HR Admin

DJ ENGINEERING & CONSTRUCTION PTE. LTD.; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A leading engineering and construction firm in Singapore is seeking an Office Administrator to handle office duties, manage correspondence, and assist in the procurement process. The ideal candidate should have a diploma in Business Administration, 1-3 years of experience, and proficiency in Microsoft Office. This role involves multitasking, maintaining an organized filing system, and supporting staff and customer interactions.

Qualifications

• 1-3 years of administrative or office experience, entry-level acceptable in some firms.
• Professional demeanor and confidentiality required.

Responsibilities

• Handle general office duties such as filing, data entry, and maintaining records.
• Arrange meetings, take minutes, and follow up on action items.
• Maintain an organized filing system and ensure all documents are properly stored.
• Greet and assist visitors and clients as well as support onboarding of new employees.
• Manage office supplies inventory and coordinate with vendors.
• Assist with expense tracking, petty cash, and invoice processing.

Skills

Microsoft Office proficiency

Excellent communication skills

Organizational skills

Attention to detail

Multitasking ability

Education

Diploma or degree in Business Administration or related field

Job description

Key Responsibilities:

Office Administration Handle general office duties such as filing, data entry, and maintaining records. Manage correspondence—emails, phone calls, mail, and scheduling appointments. Prepare and modify documents, reports, and presentations.

Scheduling & Coordination Arrange meetings, take minutes, and follow up on action items. Maintain calendars for management and coordinate travel arrangements.

Document & Record Management Maintain an organized filing system (physical and digital). Ensure all documents are properly stored and easy to retrieve.

Customer & Staff Support Greet and assist visitors and clients. Support onboarding of new employees (preparing materials, scheduling orientation). Assist in internal communication between departments.

Procurement & Inventory Manage office supplies inventory; place orders as needed. Coordinate with vendors and service providers.

Finance Support (Basic) Assist with expense tracking, petty cash, and invoice processing.

Skills & Qualifications:

Diploma or degree in Business Administration or related field.

1–3 years of administrative or office experience (entry-level acceptable in some firms).

Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook) and basic computer skills.

Excellent communication and organizational skills.

Attention to detail and ability to multitask.

Professional demeanor and confidentiality.