Hiring Admin Staff

LIM & LIM SECURITY PTE. LTD.; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A local security services company in Singapore is seeking an administrative professional to manage office operations and support various tasks such as handling inquiries, preparing documents, and supporting HR and finance functions. This role includes responsibilities for coordination across teams and assisting with operational support. Ideal candidates should be organized, proactive, and capable of multitasking. The working hours are Monday to Friday from 9am to 6pm.

Responsibilities

• Manage day-to-day administrative operations.
• Attend to phone calls, emails, and walk-in enquiries.
• Prepare, update, and maintain documents, reports, and correspondence.
• Assist in staff scheduling, timesheets, and attendance records.
• Assist in billing preparation, invoice tracking, and payment follow-up.
• Liaise with clients, vendors, and internal departments.
• Assist in administrative support for operations team.

Job description

Job Functions for Admin

Office Administration

• Manage day-to-day administrative operations
• Handle filing, documentation, and record-keeping
• Maintain office supplies and inventory
• Organise and maintain office cleanliness and tidiness

Reception & Front Desk Duties

• Attend to phone calls, emails, and walk-in enquiries
• Handle incoming and outgoing mail/courier
• Assist visitors and direct them accordingly

Documentation & Reporting

• Prepare, update, and maintain documents, reports, and correspondence
• Assist in preparing quotations, invoices, and letters
• Ensure proper documentation for compliance and audits

HR & Payroll Support (if applicable)

• Assist in staff scheduling, timesheets, and attendance records
• Handle onboarding documents, leave records, and staff files
• Support recruitment activities when required

Finance & Billing Support

• Assist in billing preparation, invoice tracking, and payment follow-up
• Support basic bookkeeping tasks
• Coordinate with finance providers/vendors when needed

Coordination & Communication

• Liaise with clients, vendors, and internal departments
• Arrange meetings, appointments, and schedules
• Assist management in preparing reports and follow-up tasks

Operational Support

• Assist in administrative support for operations team (e.g., deployment schedules, reports, manpower updates)
• Prepare documents for tenders, proposals, and quotations

Other Duties Assigned

• Perform any other administrative duties as instructed by management
• Support ad-hoc projects and company events

Working Hours

Monday - Friday

Office hours 9am - 6pm