Healthcare Secretary / Department Secretary – Jurong East

PERSOL; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A recruitment firm in Singapore seeks a candidate for an administrative role in the healthcare sector. Responsibilities include managing appointments for the Clinical HOD, providing administrative support to doctors, and compiling departmental statistics. A diploma is required. The contract duration is 4 months, with potential extensions.

Responsibilities

• Maintain Clinical HOD’s diary schedule and confirm appointments.
• Manage administrative duties including typing and scanning.
• Answer and screen telephone calls for Clinical HOD and department doctors.
• Establish and maintain filing system.
• Process incoming and outgoing mail.
• Inform HOD on important matters.
• Prepare IT passwords and access for doctors.
• Provide administrative support to department doctors.
• Draft documents and correspondences for Clinical HOD.
• Collaborate with other department admins on schedules.
• Generate monthly roster for medical staff.
• Compile department’s statistics and monthly reports.
• Update telephone directory for department doctors.
• Assist doctors in their claims.

Education

Diploma Holder

Job description

Healthcare Industry

Duration: 4 months (17 Nov 2025 to 16 Mar 2026), subject to further extension

Working Location: West, Jurong East

Working hours: 08.30am – 6.00pm (Monday to Thursday), 08.30am – 5.30pm (Friday)

Job Duties

SPECIFIC (80 %)

• Maintain Clinical HOD’s diary schedule and confirm appointments, meetings, lectures, seminars, and other official engagements
• Manage admin duties such as typing, scanning, making appointments, coordinating meetings, book meeting rooms, open general mails and replying to enquiries.
• Answer and screen telephone calls and enquiries for Clinical HOD and department doctors.
• Establish and maintain filing system.
• Process incoming and outgoing mail.
• Inform and/or remind HOD on matters of interest and importance.
• Apply and prepare IT passwords, name stamp, name cards, workstations and car park access for newly joined doctors and visiting consultants.
• Provide in administrative support to department doctors including HOs, MOs, residents, and medical students.
• Draft, compose and/or type documents (e.g. medical reports) and correspondences for Clinical HOD and department doctors.
• Working together with other department admins on schedules

GENERAL (20 %)

• Generate monthly roster for medical staff
• Compile department’s statistics and prepares department’s monthly reports.
• Update telephone directory / list for department doctors.
• Assist doctors (including visiting consultants) in their claims (night duty claims, meal allowance, training claims, etc).
• Administer other claims, as necessary.

Requirements

• Diploma Holder

Interested candidates, please click "APPLY" to begin your job search journey and submit your CV directly through the official PERSOL job application platform - GO Mobile.

Contact number: 8189 1194

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