Healthcare Administrative Assistant (Secretary) – Jurong East

PERSOL; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A recruitment agency in Singapore is seeking an Administrative Support Specialist to provide administrative assistance to the Clinical HOD and department doctors. The role requires managing schedules, answering calls, and coordinating meetings. This is a 4-month position located in Jurong East, requiring strong organizational skills and attention to detail. Overall, this position is ideal for those looking to support clinical operations without any specific qualifications required.

Responsibilities

• Maintain Clinical HOD’s diary schedule and confirm appointments.
• Manage admin duties such as typing, scanning, and making appointments.
• Answer and screen telephone calls for Clinical HOD and department doctors.

Job description

Duration: 4 months (17 Nov 2025 to 16 Mar 2025), subject to further extension or conversion

Working Location: West, Jurong East

Working hours: 08.30am – 6.00pm (Monday to Thursday), 08.30am – 5.30pm (Friday)

Job Duties

SPECIFIC (80 %)

• Maintain Clinical HOD’s diary schedule and confirm appointments, meetings, lectures, seminars, and other official engagements
• Manage admin duties such as typing, scanning, making appointments, coordinating meetings, booking meeting rooms, opening general mails and replying to enquiries
• Answer and screen telephone calls and enquiries for Clinical HOD and department doctors
• Establish and maintain filing system
• Process incoming and outgoing mail
• Inform and/or remind HOD on matters of interest and importance
• Apply and prepare IT passwords, name stamp, name cards, workstations and car park access for newly joined doctors and visiting consultants
• Provide administrative support to department doctors including HOs, MOs, residents, and medical students
• Draft, compose and/or type documents (e.g. medical reports) and correspondences for Clinical HOD and department doctors
• Work together with other department admins on schedules

GENERAL (20 %)

• Generate monthly roster for medical staff
• Compile department’s statistics and prepare department’s monthly reports
• Assist doctors (including visiting consultants) in their claims (night duty claims, meal allowance, training claims, etc.)
• Administer other claims, as necessary

Requirements

None specified.