Guest Service Agent - Front Office

Marina Bay Sands; Singapore; On-site; SGD 28,000 - 40,000; Full time

Job summary

A leading hospitality organization in Singapore is seeking a dedicated individual to join their front office team. The candidate will be responsible for handling room registrations, customer service inquiries, and operational tasks to ensure seamless guest experiences. Candidates should possess at least 1 year of relevant experience and have a strong command of English, complemented by skills in customer service and teamwork.

Qualifications

• Minimum 1 year experience in the same capacity.
• Good command of spoken and written English; additional language is an advantage.
• Ability to work independently and as a team player.

Responsibilities

• Handle room registration of arriving guests.
• Perform cashiering activities including deposits and currency exchange.
• Liaise with various departments to ensure seamless guest experiences.

Skills

Customer service skills

Attention to details

Team player

Problem-solving skills

Time management

Education

Nitec/Higher Nitec/Diploma/Degree in hospitality or related field

Tools

Microsoft Office

Job description

LOVE WHAT YOU DO? THERE IS A PLACE FOR YOU HERE!

Be part of our diverse and inclusive team.

Job Responsibilities

Accomplish Day to Day Operations

Prepare workstation at the start of shift and ensure all equipment and required work materials are in order.

Handle room registration of arriving guests in accordance to the Service Quality Review standards to achieve optimal customer satisfaction.

Up to date of internal promotions and be familiar with the local community and famous events in town. Appropriate recommendations can be made to guests to enhance their stay in MBS and Singapore.

Perform lobby ambassador duties including but not limited to the following: attend to guests upon arrival and directing guests to the designated check in / out locations; engaging and interacting with guests during the wait to enhance the guests’ arrival experience

Adapt to changes and ensure adherence to organisational operating procedures and service standards.

Handle the arrival and departure process of Gaming VIPs including those arriving and departing via private jet and airport limousine transfers.

Handle the arrival and departure process of Non-Gaming VIPs and limousine arrival guests including room assignments and meet and greet service.

Handle group arrivals by communicating with organizer/tour leader, managing room assignments, preparing room keys, welcoming group upon arrival and liaising with Express Service for wake-up call requests and In Room Dining for takeaway breakfast requests.

Handle guests requests and redirect the request to the appropriate department(s) if request is not within scope and capacity of Front Office ensuring guests’ requests are followed through.

Handle guest requests made through incoming calls and perform follow-up with the Command Centre.

Handle guests’ s challenges and feedback and escalate to higher management if necessary

Handle room check out including regular checkout, express checkout and video checkout.

Support Guest Service Agents with assignment of clean rooms during check in process.

Handle cashiering activities including deposits, paid-outs and foreign currency exchange

Handle hotel expenses settlement of Gaming VIPs.

Perform night audit function including date roll procedures and reconciliation of Front Office and Concierge TMs’ cashiering transactions

Perform back-of-house roles including credit card settlement for express checkouts, guest billing enquiries, FCS requests, guest amenities arrangement, check in/out of back-to-back reservations and in-house guest high balance credit check.

Liaise with Finance and Casino teams for all past dated guest account adjustments and credit card transactional disputes.

Manage out of order and out of service room inventory through communication with Facilities and Housekeeping Departments.

Handle future and on-day room assignment and inventory control

Be conversant with manual operations process during downtime of property management system.

Promote the different categories of guest rooms and MBS operated F&B outlets and offerings and provide assistance to make bookings if required.

Maintain close liaison with all other departments to have a good understanding of the operational flow to ensure seamless guest experiences.

Perform Service and Operational Excellence

Exhibit exceptional customer service at all times to guests and fellow employees

Collect and update guest personal information, preferences, practices and interests to ensure accurate guest profile and history

Recommend new ideas to enhance guest experience and revenue generation.

Apply Operational Risks

Be aware of OSHA (Occupational Safety and Health Act), practices and reinforces safety guidelines.

Report and document incidents that command management’s attention; incidents may include vandalism, fight, fire, abuse, accidents, etc.

Monitor activities in both front and back of the house; report any suspicious characters, items and/or activities to Security Department

Respond to emergency situations

Respond to guest requirements as long as they are safe, legal and economically sound

Participate Employee Engagement

Demonstrate an enjoyment and enthusiasm for work through effective relationships with other Team Members/ Department by embracing OneMBS culture.

Self -Motivate for continuous learning and development

Undertake the role of mentoring new Team Members with front desk operations and procedures upon completion of their classroom training

Involve in Documentation, Financial and Report Management

Attend scheduled departmental meetings as required

Review systems and processes for workflow and productivity improvement

Perform administrative duties such as inventory and filing of reports as required based on the assigned duty given within the Front Office Team

Observe the usage of supplies to ensure that it’s within budget and minimize wastage

Contribute ideas in support of the company vision, mission, value and guiding principles

Active involvement in sustainability programmes to drive organisational green initiatives

Perform any other duties and responsibilities as and when assigned by Management

Job Requirements

Education & Certification

Nitec/Higher Nitec/Diploma/Degree in hospitality or related field preferred

Experience

Minimum 1 year experience in the same capacity

Other Prerequisites

PC Literacy and good typing skills.

Basic knowledge in Microsoft Office applications

Candidates must have a good command of spoken and written English, and any additional language is an advantage

Pays attention to details and have strong customer service skills

Mature, meticulous, resourceful, organized and able to work independently

A team player and takes initiative to assist other Team Members when required

Have impeccable follow-through; and “Can Do” attitude and mindset

Be willing to work any day and any shift

Good guest relation and problem solving skills

Good planning and execution skills

Ability to manage time, organize, good communication and motivational skills

Meet the attendance guidelines of the job and adhere to departmental and company policies

Marina Bay Sands is committed to building a diverse, equitable and inclusive workforce, providing equal opportunities as we grow our talent base to match our growth ambitions in Singapore. Our employees are committed to adhere to and abide by all rules, regulations, policies and procedures, including the rules of conduct and business ethics of the Company.

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