Grant Processing Admin/Specialist (Kaki Bukit)

RMA CONTRACTS PTE. LTD.; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A leading grants management firm in Singapore is seeking a Grant Processing Executive to review, verify, and process grant applications. The ideal candidate will have a Diploma, experience in administrative support, and proficiency in Microsoft Office. Bilingual candidates in English and Mandarin are preferred. This role involves maintaining records, communicating with applicants, and supporting engagement activities.

Qualifications

• Candidates should have prior experience in grants processing or administrative support.
• Detail-oriented with strong organisational skills is essential.
• Proficiency in Microsoft Office applications required.

Responsibilities

• Review and process grant applications according to criteria.
• Maintain accurate grant records in the database.
• Communicate with applicants to clarify information.
• Conduct cold calling to promote grant participation.
• Liaise with stakeholders to facilitate workflows.
• Compile reports for management review.
• Provide administrative support to the grant team.
• Handle queries professionally via phone or email.
• Participate in on-site outreach activities as required.

Skills

Detail-oriented

Strong organisational skills

Proficient in Microsoft Office applications

Good written and verbal communication skills

Ability to manage multiple tasks

Bilingual in English and Mandarin

Education

Minimum Diploma or equivalent

Job description

Employment Details

• Work Days: Monday to Friday
• Work Hours: 8.30am – 6.00pm (Monday - Thursday), 8.30am – 5.30pm (Friday)
• Contract Duration: 2–year contract (Renewable)
• Work Location: East

Job Scope / Responsibilities

• Review, verify, and process grant applications according to established criteria and SOPs
• Perform data entry and maintain accurate grant records in the system/database
• Communicate with applicants to clarify information and request supporting documents when necessary
• Conduct cold calling to potential or existing applicants (based on provided lists) to promote grant participation or gather required information
• Liaise with internal departments and external stakeholders to facilitate approval workflowsTrack application status, follow up on pending submissions, and ensure timely disbursement of grants
• Compile reports, statistics, and updates for management review
• Provide administrative support to the grant team, including filing, documentation, and preparation of letters/emails
• Handle queries via phone or email in a professional and timely manner
• Participate in on-site engagement or outreach activities when required

Requirements

• Minimum Diploma or equivalent
• Prior experience in grants processing, administrative support, or data management preferred
• Detail-oriented with strong organisational and follow-up skills
• Proficient in Microsoft Office applications (Excel, Word, Outlook)
• Good written and verbal communication skills
• Able to work independently and manage multiple tasks in a fast-paced environment
• Bilingual in English and Mandarin is an advantage (to liaise with Mandarin speaking applicants)