Executive, Clinical Affairs

RECRUIT EXPRESS PTE LTD; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A healthcare services provider in Singapore is looking for a Data Management and Administrative Support specialist. You'll assist in digitizing records, coordinating events for dental staff, and managing e-learning requirements. Responsibilities include data entry, logistics for meetings, and supporting compliance for training modules. Ideal candidates will have strong organizational abilities and attention to detail. Join us to enhance operational efficiency in clinical affairs.

Qualifications

• Strong organizational skills for administrative support and event coordination.
• Attention to detail in data management and reconciliation tasks.
• Ability to work collaboratively with clinicians and staff.

Responsibilities

• Assist with data entry and digitalisation of records.
• Provide administrative support to the dental department.
• Coordinate and track e-learning modules and compliance.
• Arrange drills, simulations, and logistical support for meetings.

Job description

Data Management

• Assist with data entry for Implant, Oral and Maxillofacial Surgery (OMS) and Dentofacial Deformity (DFD) records, ensuring accuracy and timeliness
• Clinical Affairs has been tasked with digitalising hardcopy implant records. The records are currently maintained by the Local Anaesthesia Operating Theatre (LAOT) and Periodontics Suite. This initiative will improve data accessibility, enhance patient safety through better record-keeping, and support audit readiness.
• Collect and consolidate OMS and DFD data from multiple sources to create a comprehensive dataset for future service planning, quality improvement initiatives, and research activities.

Dental related work

• Provide administrative support to the Head, Dental, and coordinate events and meetings for the clinicians and Oral Health Therapists.

E-Learning Administration

• Assist with the creation, administration and tracking of e-learning modules such as Code Blue and other modules managed by Clinical Affairs
• Maintain completion records to ensure compliance with the requirements and support staff competency development

Logistics and Meeting Support

• Arrange Code Blue drill and simulation sessions, ensuring all necessary resources are prepared and staff are coordinated
• The support for Code Blue related activities was previously managed by the Quality Management department. With the transfer of these responsibilities to Clinical Affairs, additional capacity is required to ensure continuity of this critical safety function.
• Coordinate meetings and provide logistics support, including venue booking, lunch ordering and meeting materials preparation

Other Ad Hoc Tasks

• Verify and reconcile laundry records against delivery orders and daily counts
• Undertake other administrative tasks to support Clinical Affairs operations

TELE me at @stefanielohwm or WA me at https://wa.me/[phone] NOW!

Interested candidates please submit your resume to [e-mail]

Jace Choo Oi Kei

Personnel EA License No.: R1875164

Recruit Express Pte Ltd (EA Licence No.: 99C4599)