[Gov Healthcare] 4 Months Contract Secretary (Support HOD) Up 4.2K @ Jurong #HJC

Recruit Express Pte Ltd.; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A healthcare staffing agency in Singapore is seeking a Secretary/Executive Assistant for a 4-month contract. Responsibilities include managing the Clinical HOD's schedule, handling administrative tasks, and providing support to department doctors. Candidates should have strong organizational skills, experience in administrative roles, and the ability to maintain confidentiality. Interested applicants can reach out via the provided contact methods.

Qualifications

• Experience in administrative roles, particularly supporting senior management.
• Strong organizational skills and attention to detail.
• Ability to handle confidential information.

Responsibilities

• Maintain Clinical HOD’s diary and confirm appointments.
• Manage administrative duties and respond to enquiries.
• Assist doctors with claims and administrative requirements.

Skills

Diary management

Administrative support

Communication skills

Filing system maintenance

Job description

[GOV Healthcare] 4 Months Contract Secretary / Executive Assistant (Support HOD) Up 4.2K #HJC

Responsibilities

• Maintain Clinical HOD’s diary schedule and confirm appointments, meetings, lectures, seminars, and other official engagements
• Manage admin duties such as typing, scanning, making appointments, coordinating meetings, booking meeting rooms, opening general mails and replying to enquiries
• Answer and screen telephone calls and enquiries for Clinical HOD and department doctors
• Establish and maintain filing system
• Process incoming and outgoing mail
• Inform and/or remind HOD on matters of interest and importance
• Apply and prepare IT passwords, name stamp, name cards, workstations and car park access for newly joined doctors and visiting consultants
• Provide administrative support to department doctors including HOs, MOs, residents, and medical grads
• Draft, compose and/or type documents (e.g. medical reports) and correspondences for Clinical HOD and department doctors
• Work together with other department admins on schedules

General (20%)

• Generate monthly roster for medical staff
• Compile department’s statistics and prepares department’s monthly reports
• Assist doctors (including visiting consultants) in their claims (night duty claims, meal allowance, training claims, etc)
• Administer other claims, as necessary

TELE me at @jacechooo or WA me at https://wa.me/[phone] NOW!

Interested candidates please submit your resume to [e-mail]

Jace Choo Oi Kei
Personnel EA License No.: R1875164
Recruit Express Pte Ltd (EA Licence No.: 99C4599)