Global Admin & Events Coordination Specialist

Manpower Singapore; Singapore; On-site; SGD 42,000 - 60,000; Full time

Job summary

Manpower Singapore is seeking an experienced Administrative and Secretarial Support professional to join our team in Singapore. You will manage document control, coordinate procurement, and provide vital secretarial support to multitask in a fast-paced, government-affiliated environment.

You will also handle overseas travel logistics, event planning, meeting coordination, and day-to-day admin tasks, ensuring timely and accurate communications with internal teams and external partners.

Qualifications

• Polytechnic diploma or NITEC with at least 5 years of relevant experience.
• Proficient in MS Office/Microsoft 365 including Outlook, Word, Excel, PowerPoint.
• Strong communication, negotiation and diplomacy across all management levels.
• Experience interacting with multinational agencies or government entities is advantageous.

Responsibilities

• Document management: organize, file, and retrieve documents; format reports and presentations.
• Procurement coordination: prepare documents, liaise with vendors, handle renewals and payments.
• Secretarial support: draft emails/letters; manage mission schedules and daily correspondence.
• Coordinate overseas travel logistics and pre/post trip activities.
• Plan and run events: seminars, workshops, conferences, roundtables; arrange venues and logistics.
• Organise internal/external meetings; record minutes and maintain contact databases.
• Handle additional administrative tasks as directed by supervisors.

Skills

MS Office

Interpersonal skills

Multitasking

Communication

Diplomacy

Education

Polytechnic diploma or NITEC

Tools

Outlook

MS Teams

SharePoint

PowerPoint

Word

Excel

Adobe Acrobat

Job description

Manpower Singapore is seeking an experienced Administrative and Secretarial Support professional to join our team in Singapore. You will manage document control, coordinate procurement, and provide vital secretarial support to multitask in a fast-paced, government-affiliated environment.

You will also handle overseas travel logistics, event planning, meeting coordination, and day-to-day admin tasks, ensuring timely and accurate communications with internal teams and external partners.