GENERAL MANAGER

COSCO SHIPPING (SOUTH EAST ASIA) PTE. LTD.; Singapore; On-site; SGD 150,000 - 200,000; Full time

Job summary

A shipping and logistics company in Singapore is seeking an experienced administrative professional to provide comprehensive secretarial and administrative support. You will be responsible for managing meeting schedules, arranging business travel, and maintaining the smooth daily operations of the office. The ideal candidate should hold at least a Bachelor’s degree in a relevant field, be detail-oriented, and be bilingual in English and Mandarin.

Qualifications

• Bachelor’s degree or above in Business Administration, Management, or related disciplines.
• Detail oriented and meticulous, able to handle stress in a fast-paced environment.
• Bilingual in English and Mandarin.

Responsibilities

• Coordinate and manage meeting schedule for business partners and internal departments.
• Prepare and submit approval requests, reports, and presentation materials.
• Arrange business travel for expatriate executives, including air ticketing and hotel reservations.

Skills

Detail oriented

Ability to handle stress

Independent work

Bilingual in English and Mandarin

Education

Bachelor’s degree in Business Administration or related

Master’s degree in Business Administration (MBA)

Job description

To ensure the effective execution of all office and administrative functions through clear division of responsibilities, providing comprehensive secretarial and administrative support to facilitate the implementation of management policies, plans, strategies, decisions, and objectives. The department ensures the smooth daily operation of the company office, maintains all equipment in good working condition, and promotes the professional growth and well-being of employees by providing a fair and supportive work environment.

Job Responsibilities

• Coordinate and manage meeting schedule for business partners, subsidiaries, and internal departments.
• Prepare and submit approval requests, reports, and presentation materials to the Group.
• Arrange business travel for expatriate executives, including air ticketing, visas, hotel reservations, and transportation.
• Draft official letters, meeting minutes memos and responses to correspondence, ensuring timely follow-up.
• Coordinate and assist in hosting visiting delegations, arrange executive lunches and related hospitality services.
• Provide support for shareholder meetings, results announcements, and corporate events.
• Assist executives in attending business functions such as ship visits, dinners, and corporate events.
• Organize special internal events including regional meetings, company event and festive celebrations.
• Coordinate the distribution of gifts or festive items.
• Maintain liaison between executives and external organizations, arrange company drivers and transportation schedules.
• Negotiate service contracts with hotels and suppliers.
• Supervise reception and front-desk operations.
• Oversee office maintenance and oversee the purchase, maintenance, and usage of company vehicles.
• Procure and control office supplies and stationery inventory, pantry supplies and staff refreshments.
• Coordinate meeting room reservations and scheduling.
• Provide technical and equipment support for meetings and conferences.

Information Technology (IT) Management

• Manage and execute agreements between the company and IT service providers.
• Procure IT hardware including computers, laptops and servers through approved vendors.
• Coordinate communication and technical support between the company and IT suppliers.
• Perform other tasks and special assignments as directed by senior management.

Job Requirements

• Bachelor’s degree or above in Business Administration, Management, Human Resources, Secretarial Studies, Public Administration, or related disciplines.
• A Master’s degree in Business Administration (MBA) or related field is preferred for senior managerial or executive-level roles.
• Detail oriented and meticulous, able to handle stress in a fast-paced environment
• Ability to work independently in high-volume.
• Bilingual in English and Mandarin with written Chinese is preferred (to liaise with Mandarin speaking associates and for work purposes).