General Affairs Specialist

Woori Bank; Singapore; On-site; SGD 40,000 - 60,000; Full time

Job summary

A leading financial institution located in Singapore is seeking an experienced Office Administrator to optimize daily operations. Responsibilities include managing office facilities, vendor relations, and organizing company events. The ideal candidate will have a diploma in Business Administration and at least 2 years of experience in office administration. Proficiency in Microsoft Office is essential, along with strong attention to detail and the ability to manage multiple tasks independently.

Qualifications

• Minimum Diploma in Business Administration, Accounting, or a related field.
• At least 2 years of relevant experience in General Affairs or a similar role.
• Familiarity with payments processing and general ledger support is beneficial.

Responsibilities

• Support operations through development and implementation of policies.
• Manage office facilities and vendor relationships for efficient operations.
• Organize travel and accommodate arrangements for business trips.

Skills

Microsoft Office proficiency

Attention to detail

Task management

Education

Diploma in Business Administration or related field

Job description

Responsibilities

• Support the development and implementation of operational policies and procedures to optimize office functions and ensure smooth daily operations
• Coordinate and manage office facilities, including maintenance, repairs, and renovation projects, to maintain a safe and functional work environment
• Manage vendor relationships by supporting contract negotiations and monitoring service delivery to ensurecost-effectiveness and quality standards
• Plan and execute company events, meetings, and conferences to support organizational objectives and enhance employee engagement
• Organize and manage company travel arrangements and accommodations to facilitate efficient business travel
• Procure office supplies and pantry items, ensuring adequate stock levels and cost control
• Provide administrative support for expatriate housing matters, including coordination with landlords or agents and lease documentation
• Ensure compliance with applicable legal and regulatory requirements related to general affairs functions
• Support general ledger reconciliations and month-end closing activities
• Assist in payments processing, cash book maintenance, and corporate card expense administration

Requirements

• Minimum Diploma in Business Administration, Accounting, or a related field
• At least 2 years of relevant experience in General Affairs, Office Administration, or a similar role
• Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook)
• Experience working in a MNC environment
• Basic knowledge of payments processing, expense administration, and general ledgersupport is an advantage
• Ability to manage multiple tasks independently with strong attention to detail