Gallery Assistant – Assistant to Manager

Gajah Gallery; Singapore; On-site; SGD 30,000 - 45,000; Full time

Job summary

A leading art gallery in Singapore is seeking a Gallery Assistant to provide full administrative support to the Manager and Owner. Key responsibilities include managing customer relations, assisting with proposals, and maintaining a welcoming environment. The ideal candidate possesses a degree in Arts Management and skills in Microsoft Office and Adobe applications. This role requires excellent communication skills and the ability to handle work pressure.

Qualifications

• Possess a degree or diploma preferably in Arts Management or Arts History.
• Proficient in Microsoft Office Applications and a basic knowledge of Adobe Applications.
• Excellent written and verbal communication skills are essential.

Responsibilities

• Provide administrative support to the Gallery Manager and Owner.
• Conduct VIP tours to clients, artists, and other stakeholders.
• Maintain a filing system and order office supplies.

Skills

Creativity

Customer service

Communication skills

Self-discipline

Independence

Education

Degree or diploma in Arts Management or Arts History

Tools

Microsoft Office Applications

Adobe Applications (Photoshop, Indesign, Illustrator)

Job description

JOB SUMMARY

The Gallery Assistant – Assistant to Manager is to provide full administrative and secretarial support at a senior level to the Gallery Manager and Owner to ensure the smooth management of their day‑to‑day affairs, and most effective use of their time. Handle sensitive and complex issues in a professional and objective manner. Take initiative as appropriate, especially in the Director’s absence.

A wide degree of creativity and latitude is expected.

DUTIES & RESPONSIBILITIES

Assistant to Manager

• Provide general administrative support to Gallery Manager and Owner
• Correspond with artist, clients and vendors on behalf of senior administrative staff
• Second IC for projects that Gallery Manager oversees
• Assist artist with proposal submissions for biennale/residencies
• Assist Gallery with proposal submissions for funding
• Assist in sourcing of new artist and artworks
• Assist Finance department in collection of payments

Customer Relationship

• Conduct VIP tours to clients, artist, museum curators, scholars and as needed
• Ensure all visitors to the Gallery have a pleasant experience – by maintaining the cleanliness of the Gallery, providing accurate price lists and artist information, giving gallery tours and generally creating a welcoming environment
• Convert first time clients into repeat customer
• Maintain up to date and comprehensive client information
• Build customer service relationship for effective and comprehensive coverage
• Update Gallery Manager daily on customer’s general business

Administrative

• Develop and maintain a filing system
• Order office supplies
• Provide general support to visitors
• Provide information by answering general questions and requests
• Carry out administrative duties such as filing, typing, copying, binding, scanning etc.
• Handle sensitive information in a confidential manner
• Oversee and supervise the work of junior staff

JOB HOLDER’S SPECIFICATIONS

• Possess a degree or diploma preferably in Arts Management or Arts History
• Proficient in Microsoft Office Applications and a basic knowledge of Adobe Applications primarily Photoshop, Indesign and Illustrator
• Thorough knowledge and appreciation for the artist represented by the Gallery
• Must possess self‑discipline
• Must be highly independent and resourceful
• Able to withstand work pressure and customer’s demands
• Possess excellent written and verbal communication skills
• Able to correspond in writing with customers, suppliers and internal staff
• Able to work on weekend and at after‑hour events
• Able to travel to international art fairs
• Ability to treat sensitive information with appropriate discretion
• Punctuality in all aspects of the position
• Dress Code: Smart Casual