Gallery Assistant – Assistant to Manager

Gajah Gallery; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

An esteemed art gallery in Singapore is seeking a Gallery Assistant – Assistant to Manager to provide administrative support and facilitate smooth operations. The ideal candidate will have a degree in Arts Management, proficiency in Microsoft Office, and excellent communication skills. Responsibilities include handling client relationships, conducting tours, and managing office supplies. This is a full-time role requiring independence, resourcefulness, and the ability to work under pressure.

Qualifications

• Must be highly independent and resourceful.
• Able to correspond in writing with customers and suppliers.
• Punctuality in all aspects of the position.

Responsibilities

• Provide general administrative support to Gallery Manager and Owner.
• Conduct VIP tours to clients and artists.
• Develop and maintain a filing system.
• Assist Finance department in collection of payments.

Skills

Proficient in Microsoft Office Applications

Basic knowledge of Abode Applications

Excellent written and verbal communication skills

Ability to withstand work pressure

Customer service skills

Education

Degree or diploma in Arts Management or Arts History

Job description

Gallery Assistant – Assistant to Manager

The Gallery Assistant – Assistant to Manager is to provide full administrative and secretarial support at a senior level to the Gallery Manager and Owner to ensure the smooth management of their day-to-day affairs, and most effective use of their time. Handle sensitive and complex issues in a professional and objective manner. Take initiative as appropriate, especially in the Director’s absence.

A wide degree of creativity and latitude is expected.

DUTIES & RESPONSIBILITIES

Assistant to Manager

• Provide general administrative support to Gallery Manager and Owner
• Correspond with artist, clients and vendors on behalf of senior administrative staff
• Second IC for projects that Gallery Manager oversees
• Assist artist with proposal submissions for biennale/residencies
• Assist Gallery with proposal submissions for funding
• Assist in sourcing of new artist and artworks
• Assist Finance department in collection of payments

Customer Relationship

• Conduct VIP tours to clients, artist, museum curators, scholars and as needed
• Ensure all visitors to the Gallery have a pleasant experience – by maintaining the cleanliness of the Gallery, providing accurate price lists and artist information, giving gallery tours and generally creating a welcoming environment
• Convert first time clients into repeat customer
• Maintain up to date and comprehensive client information
• Build customer service relationship for effective and comprehensive coverage
• Update Gallery Manager daily on customer’s general business

Administrative

• Develop and maintain a filing system
• Order office supplies
• Provide general support to visitors
• Provide information by answering general questions and requests
• Carry out administrative duties such as filing, typing, copying, binding, scanning etc.
• Handle sensitive information in a confidential manner
• Oversee and supervise the work of junior staff

JOB HOLDER’S SPECIFICATIONS

• Possess a degree or diploma preferably in Arts Management or Arts History
• Proficient in Microsoft Office Applications and a basic knowledge of Abode Applications primarily Photoshop, Indesign and Illustrator
• Thorough knowledge and appreciation for the artist represented by the Gallery
• Must possess self-discipline
• Must be highly independent and resourceful
• Able to withstand work pressure and customer’s demands
• Possess excellent written and verbal communication skills
• Able to correspond in writing with customers, suppliers and internal staff
• Able to work on weekend and at after hour events
• Able to travel to international art fairs
• Ability to treat sensitive information with appropriate discretion
• Punctuality in all aspects of the position