Front Office Executive

SENSES INTERNATIONAL PTE. LTD.; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A leading fragrance company in Singapore is seeking a detail-oriented receptionist to greet visitors, manage phone calls, and perform administrative tasks. The ideal candidate must possess excellent communication skills and a high school diploma or relevant experience. Working hours are Monday to Friday, 9:30am - 6:30pm.

Responsibilities

• Greet and welcome guests at the office
• Direct visitors to the appropriate person
• Answer, screen and forward incoming phone calls
• Maintain office security and control access
• Order front office supplies and keep inventory

Skills

Detail-oriented

Team player

Multitasking

Time-management

Proficiency in Microsoft Office Suite

Solid written and verbal communication skills

Education

High school diploma or 2 years relevant work experience

Job description

Unleash your potential with Senses International

Senses International believe in unleashing the potential of employees by providing them with a dynamic and stimulating work environment where creativity and expertise intersect to create unparallel fragrances. Senses International have a team of passionate individuals who are dedicated to making a difference in the fragrance industry. As an employee at Senses International, you will be part of a vibrant and diverse team that values collaboration and innovation. The company encourage employees to explore their creativity and push the boundaries of what is possible in the fragrance industry. The company also foster a culture of continuous improvement and encourage the employees to take ownership of their career.

Join Senses International and unleash your potential in the fragrance industry. With company’s unique blend of creativity and expertise, the sky’s the limit for your career growth and development.

The ideal candidate is a detail-oriented team player who will be the first point of contact for visitors at the office, greeting them in a polite and well-spoken manner.

You will also be assigned duties as required (i.e. organization of inbound and outbound mail, administrative work, and general clerical support).

Requirements

• Greet and welcome guests as soon as they arrive at the office
• Direct visitors to the appropriate person and office
• Answer, screen and forward incoming phone calls
• Ensure reception & self-serve area is tidy and presentable, with all necessary stationery and material (e.g. pens, forms and brochures)
• Provide basic and accurate information in-person and via phone/email
• Receive, sort and distribute daily mail/deliveries
• Maintain office security by following safety procedures and controlling access via the reception desk (monitor logbook, issue visitor badges)
• Order front office supplies and keep inventory of necessary essential
• Update calendars and schedule meetings
• Perform other clerical receptionist duties such as filing, photocopying, transcribing
• Ability to be resourceful and proactive when issues arise
• Multitasking and time-management skills, with the ability to prioritize tasks

Preferred skills

• Proficiency in Microsoft Office Suite
• Solid written and verbal communication skills
• Professional attitude and appearance
• Hands-on experience with all kind of office equipment

Qualifications: High school diploma or 2 years relevant work experience

Working Hours: Monday to Friday 9:30am - 6:30pm