Front Desk Receptionist & Admin Executive

SmartHire by SEEK; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A corporate service provider in Singapore is seeking an experienced Front Desk Receptionist & Admin Executive. The ideal candidate will manage visitor relations, coordinate appointments, and support HR functions. Applicants should have a diploma in Business or Human Resource and 1-2 years of relevant experience. This role offers a full-time position with a working schedule from Monday to Friday, 9 am to 6 pm.

Qualifications

• 1-2 years of relevant working experience.
• Positive attitude and readiness to contribute to a collaborative environment.

Responsibilities

• Greet and guide clients and visitors.
• Coordinate meetings and manage appointments.
• Handle correspondence and manage deliveries.
• Prepare and serve refreshments.
• Maintain office organization and manage supplies.
• Oversee office budgets and expenses.
• Support HR functions including attendance records.

Skills

Microsoft Office proficiency

Customer service skills

Organization

Team player mentality

Education

Diploma in Business or Human Resource

Job description

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Front Desk Receptionist & Admin Executive

Our client is seeking a Front Desk Receptionist & Admin Executive to join their team!

About Our Client

Our client is a corporate service provider headquartered in central Singapore. Licensed by ACRA and MOM, they offer a wide range of services including company incorporation, financial and tax services, immigration assistance, and fund setup. With a team of experienced professionals and collaborations with renowned institutions, they provide comprehensive support for companies expanding overseas.

What you'll be doing?

Welcome visitors: Greet and guide clients and visitors, ensuring a positive first impression of the company.

Manage appointments: Coordinate meetings and appointments efficiently, keeping the office running smoothly.

Handle correspondence: Receive and distribute mail, manage deliveries, and respond to emails and inquiries promptly.

Provide hospitality: Prepare and serve refreshments for visitors, clients, and in-house meetings.

Maintain office supplies: Oversee procurement and manage office supplies, equipment, and systems.

Ensure office organization: Keep the office clean, organized, and safe for all employees and visitors.

Manage finances: Oversee office budgets and expenses, contributing to cost-effective operations.

Deliver documents: Assist with the delivery of client documents to designated locations as needed.

Support HR functions: Manage employee leave, attendance records, and assist with payroll-related tasks.

Update customer data: Maintain accurate customer information across various platforms and databases.

Adapt to needs: Take on additional administrative tasks as required, demonstrating flexibility and initiative.

Who are they looking for?

Educational background: Diploma in Business, Human Resource, or other relevant professional certificates.

Experience: 1-2 years of relevant working experience

Technical proficiency: Comfortable using Microsoft Office software for daily tasks.

Personal qualities: Positive attitude and team player mentality, ready to contribute to a collaborative work environment.

Other Information:

Working Day: Mon to Fri, 9am-6pm

How to apply

Ready to join this role? Click Apply now to submit your resume and share your availability and expected salary with us!

We encourage applications from individuals of all backgrounds and experiences who are passionate about customer service and office management.

All information received will be kept strictly confidential and will be used only for employment-related purposes.

Low Jia Yi | R25127265

#SmartHire

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• Which of the following statements best describes your right to work in Singapore?
• What's your expected monthly basic salary?
• Which of the following languages are you fluent in?
• How would you rate your Mandarin language skills?
• How much notice are you required to give your current employer?

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