Front Desk & Office Experience Specialist

ISS FACILITY SERVICES PRIVATE LIMITED; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A facilities management company in Singapore is seeking a receptionist/administrative professional to manage visitor interactions, coordinate office supplies, and provide general administrative support. The ideal candidate will have 3-5 years of similar experience, strong communication skills, and proficiency in MS Office. Responsibilities include managing mail, overseeing building maintenance, and assisting in office events. Join a dynamic team and contribute to an organized and welcoming environment.

Qualifications

• Minimum 3-5 years of experience in a receptionist or administrative role.
• Knowledge of security and visitor management systems is an advantage.

Responsibilities

• Greet and assist visitors, manage visitor registration.
• Retrieve, sort, and distribute mail and courier packages.
• Manage access control systems and ensure compliance.
• Maintain and update records of office assets.
• Assist with room bookings and ensure meeting supplies.
• Monitor and replenish office consumables.
• Coordinate maintenance and repair work.
• Prepare and serve refreshments for guests.
• Assist in organizing office events.
• Coordinate and supervise cleaning services.
• Process monthly invoices for finance verification.
• Perform other ad-hoc administrative duties.

Skills

Strong communication and interpersonal skills

Proficient in MS Office

Ability to multitask and prioritize

Job description

A facilities management company in Singapore is seeking a receptionist/administrative professional to manage visitor interactions, coordinate office supplies, and provide general administrative support. The ideal candidate will have 3-5 years of similar experience, strong communication skills, and proficiency in MS Office. Responsibilities include managing mail, overseeing building maintenance, and assisting in office events. Join a dynamic team and contribute to an organized and welcoming environment.