Front Desk Administrator

RECESS Psychology and Coaching Centre Pte. Ltd.; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A psychology and coaching center in Singapore is seeking an Administrative Assistant to manage inquiries, schedule appointments, and maintain office organization. The ideal candidate must have strong English skills, organizational abilities, and prior administrative experience. Responsibilities include liaising with therapists and maintaining a welcoming reception area. Day off on holidays such as Chinese New Year’s Eve and Christmas Eve may be provided.

Benefits

Day off on Chinese New Year’s Eve

Day off on Christmas Eve

Qualifications

• Able to handle sensitive and confidential information with discretion.
• Prior experience in an administrative role is required.

Responsibilities

• Handle phone, email, and WhatsApp enquiries professionally.
• Schedule and confirm appointments using software.
• Organize and maintain filing systems.
• Maintain a tidy reception and waiting area.
• Liaise with therapists for scheduling.

Skills

Good command of spoken and written English

Strong organizational skills

Time management skills

Multitasking ability

Tools

Microsoft Office Suite

Job description

RECESS Psychology and Coaching Centre Pte. Ltd. – Siglap

• Handle phone, email, and WhatsApp enquiries professionally and promptly
• Schedule, reschedule, and confirm appointments using Plato clinic software
• Organizing and maintaining electronic and physical filing systems.
• Maintain a tidy, welcoming reception and waiting area
• Assisting with the preparation and distribution of reports and documents.
• Liaise with therapists for scheduling
• Assist in maintaining clinic supplies

Requirements

• Good command of spoken and written English necessary for the position
• Able to handle sensitive and confidential information with discretion
• Able to manage the pace of the job
• Strong organizational and time management skills
• Proficiency in Microsoft Office Suite (Word, Excel, etc)
• Proficiency in basic computer skills, including word processing and email
• Ability to multitasking and prioritizing tasks effectively
• Prior experience in an administrative role

Day off on Chinese New Year’s Eve and Christmas Eve, if they fall on a working day