Front Desk Admin (Reception/Data Entry)

Seamless Business Solutions Pte Ltd; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A growing business solutions firm in Singapore is looking for an Administrative Support professional to manage calls, assist management, and handle general office tasks. The ideal candidate will hold a diploma and have 1-2 years of experience in a similar role, demonstrating strong organizational, communication, and computer skills. This is an excellent opportunity for a detail-oriented individual who thrives in a supportive role within a dynamic environment.

Qualifications

• Minimum Diploma education in any relevant area.
• 1 to 2 years' experience in a similar role is preferred.
• Advanced proficiency in Microsoft Office Suite.

Responsibilities

• Manage incoming calls and direct to intended recipients.
• Perform general administrative duties and monitor pantry items.
• Support the Managing Director with administrative tasks.

Skills

Organizational skills

Detail-oriented

Communication skills

Proficient in MS Office

Interpersonal skills

Education

Diploma in any relevant area

Job description

Job Descriptions

• Manage incoming calls and direct to intended recipients.
• Offer and serve beverages to the management and guests.
• Collect and distribute incoming mails.
• Handle and attend to courier services.
• Perform general administrative duties including monitoring and replenishment of pantry items, stationery, name card request and other office supplies.
• Liaise with contractors and vendors.
• Order office supplies, keep inventory of stock and records of office expenses and cost.
• Arrange travel and accommodation bookings.
• Invitation letter for visa arrangement, Data roaming and SIM cards arrangement.
• Administrative support to Managing Director
• Expats support i.e., Housing, Memberships, Maintenance follow-up, department handover etc.
• Monthly Public Holiday Notice to NOC offices.
• Filing of Confidential documents like Rental Agreements & Distributorship Agreements
• Support Corporate Events logistics where necessary.
• Assist with audit checkpoints, if any. Assets, Monthly 5S desk checks.
• Manage quarterly carpark season related matters.
• Manage rental of vehicles, petrol cards etc.
• Manage purchase of vouchers for sales department.
• Staff Pass making where necessary.
• Uniform management for Service department
• Manage contract tea lady’s claims and leave application on Coupa/HRIQ where necessary
• Any other duties and responsibilities that may be assigned to you by the management from time to time

Required Qualifications

2. Education and Experience

• Minimum Diploma education in any relevant area
• A minimum of 1 to 2 years' experience in a similar role
• Demonstrated proficiency in MS Office and other IT software

2. Technical Competencies

• Advanced proficiency in Microsoft Office Suite
• Strong documentation and record-keeping abilities
• Familiarity with office management systems and procedures

3. Professional Capabilities

• Meticulous with exceptional attention to detail and accuracy
• Strong organizational and time management skills
• Ability to maintain confidentiality with sensitive information
• Professional written and verbal communication abilities
• Proactive and positive working attitude
• Pleasant with service-oriented personality
• Team player with excellent communication and interpersonal skills
• Ability to work independently with minimum supervision