Front Desk Admin

MARCO POLO SHIPYARD PTE. LTD.; Serangoon Garden Circus; On-site; SGD 20,000 - 60,000; Full time

Job summary

A shipyard company in Singapore is seeking a Receptionist to manage inquiries and maintain a professional reception area. Responsibilities include greeting visitors, coordinating office events, and overseeing procurement of supplies. The ideal candidate has GCE O Levels or equivalent and 1-2 years of customer service experience. Strong problem-solving skills and proficiency in Microsoft Office are required. This role involves physical tasks related to event setups.

Qualifications

• 1-2 years of experience in Customer Service, Receptionist or Admin roles.
• Experience in office management and event coordination.
• Ability to physically set up meeting rooms and carry out responsibilities during events.

Responsibilities

• Answer and direct phone inquiries to the appropriate recipients.
• Greet and direct visitors in a professional manner.
• Maintain a clean and organized reception area.
• Coordinate with vendors for office maintenance.
• Facilitate meetings and events arrangements.
• Oversee procurement of office supplies.

Skills

Customer service

Problem-solving

Time management

Multitasking

Proficient in Microsoft Office

Education

GCE O Levels or equivalent

Job description

Job Responsibilities:

• Answer and direct phone inquiries to the appropriate recipients.
• Greet and direct visitors in a professional and friendly manner, serve refreshments if needed.
• Maintain a clean and organized reception area to uphold a professional environment ensuring day-to-day operations run smoothly.
• Coordinate with the circulation and third-party contractor/vendor for office maintenance.
• Facilitate the setup of meetings or events, coordinating arrangements as needed.
• Assist in the organisation of office events and activities, including festive lunches, corporate gift, corporate swag ordering etc.
• Oversee procurement of office supply items and inventories.
• Perform any other ad-hoc duties as assigned.

Requirements:

• Recognized GCE O Levels or equivalent
• 1- 2 years in Customer Service, Receptionist or Admin roles. Experience in office management and event coordination.
• Problem-solving and time management. Proficient in Microsoft Office, Excel etc. Effective multitasking and prioritization. Strong customer service with a professional manner.
• Open to physical work such as setting up meeting rooms, moving of tables and chairs, carrying out responsibilities when there’s events in the office.