Finance Executive (Accounts Payable)

CANADIAN INTERNATIONAL SCHOOL PTE LTD; Singapore; On-site; SGD 40,000 - 60,000; Full time

Job summary

A leading international school in Singapore is seeking an Accounts Payable Specialist. This role involves managing all Accounts Payable functions, ensuring compliance with guidelines, and providing high-quality support to both internal and external stakeholders. The ideal candidate has a diploma in accounting, at least one year of experience in Accounts Payable or General Ledger, and strong Excel skills. This position offers the opportunity to contribute to financial processes and work in a dynamic educational environment.

Qualifications

• Minimum 1 year experience in Accounts Payable or General Ledger.
• Good working knowledge of FRS and internal controls.
• Experience with accounting system(s).

Responsibilities

• Ensure adherence to Purchasing Authority Guidelines.
• Review and verify staff expense claims.
• Prepare and submit government surveys.
• Assist in all audit matters for CIS.

Skills

Meticulous attention to detail

Excellent customer service skills

Good communication skills

Ability to work under pressure

Advanced proficiency in Microsoft Excel

Education

Diploma in Accounting or equivalent

Tools

NetSuite

Job description

Key accountability (Main purpose of this job):

Reporting to the Associate Head of Finance, this role is responsible for all Accounts Payable matters including the related financial accounting.

Responsibilities (Key areas of Responsibilities):

• Ensure strict adherence to the Purchasing Authority Guidelines and RFP process prior to making payments, guiding users on the purchase order process and procedures when necessary.
• Ensure all vendor bills are accounted for in a proper manner. This includes data entry, review, payment scheduling, AP aging, reconciliation and preparation of monthly schedules.
• Address all internal and external queries and requests in a timely and appropriate manner.
• Review and verify staff expense claims to ensure compliance with company policies and supporting documentation requirements.
• Work with CIS staff to reconcile and/or compute payable amounts including student agent commission.
• Prepare and submit government or other statutory related surveys according to the stipulated timeline (ad-hoc support).
• Prepare and complete withholding tax filing in accordance to the stipulated timeline by IRAS.
• Ensure all entries to sub ledger are completed accurately for month end and year end closing.
• Perform proper reconciliations of significant and/or regular vendor SOAs to the AP sub ledger and ensure follow up actions are promptly taken.
• Assist to prepare accruals and ensure proper cut off of expense recording for month end and year end closing.
• Prepare all AP-related monthly balance sheets and profit/loss schedules.
• Assist in bank deductions and/or prepayment amortisation when necessary.

• Assist in all audit matters for CIS, its subsidiary and holding companies (if any).
• Initiate suggestions to improve existing Finance processes, policies and procedures.
• Assist with system enhancement projects.
• Assist the Finance team when necessary.

Requirements:

• Diploma in Accounting or equivalent
• Minimum 1 year experience in Accounts Payable or General Ledger
• Good working knowledge of FRS, accounting system(s) and internal controls
• Advanced proficiency in Microsoft Office applications, particularly Excel and Word
• Meticulous with excellent attention to details
• Able to work effectively and efficiently under pressure and within timelines
• Good customer service and communication skills
• Prior experience using NetSuite will be advantageous