Finance Assistant

Private Advertiser; Singapore; On-site; SGD 45,000 - 60,000; Full time

Job summary

A private organization in Singapore is seeking a candidate to manage donations and fund management. Responsibilities include preparing entries into the donation management system, ensuring invoice approvals, and handling monthly reconciliations. The ideal candidate should have at least three years of experience, proficiency in Microsoft Excel and Word, and knowledge of the SAP accounting system.

Qualifications

• Minimum three years’ experience in a similar capacity.

Responsibilities

• Prepare donation entries into the donation management system.
• Ensure invoices are duly approved and recorded.
• Prepare payment vouchers and obtain necessary approvals.
• Conduct monthly reconciliation between systems.

Skills

Proficient with Microsoft Excel

Proficient with Microsoft Word

Experience with SAP accounting system

Education

G.C.E. ‘O’ or ‘A’ level passes with CAT certificate

Job description

Responsibilities and Duties:

A. Donations

• Prepare donation entries into donation management system.
• Issues tax deductible and non-tax deductible receipts within the deadlines stipulated in finance policies.
• Maintains proper supporting documents for records.
• Prepares accounting entries for donations and to ensure the classification of GLs and cost centres are accurately coded.
• Prepares monthly reconciliation between the donation management system and the general ledger.
• Assist in preparing annual donation submission to IRAS.

B. Fund Management

• Ensures invoices are duly approved.
• Records invoices into spreadsheet and ensure no duplicated invoices are recorded.
• Prepare claims and obtain approvals for submission.
• Prepare payment voucher, GIRO for relevant payment approvals by Head of Finance.
• Ensures that payment documents are approved by relevant bank signatories.
• Ensure accounting entries for payments are accurately recorded into the SAP accounting system.

Job Requirements:

• G.C.E. ‘O’ or ‘A’ level passes with CAT certificate.
• Proficient with Microsoft Excel and Word.
• Knowledge and experience in SAP accounting system is necessary.
• Minimum three years’ experience in similar capacity.