Finance and HR Assistant

ISS INTERNATIONAL SCHOOL PTE. LTD.; Singapore; On-site; SGD 40,000 - 55,000; Full time

Job summary

An educational institution in Singapore is seeking an Accounts Payable and HR support professional. The role involves processing invoices, maintaining vendor records, and supporting HR functions like recruitment. The ideal candidate holds a diploma in Accountancy, has at least three years of experience, and is proficient in SAP and Microsoft Excel. Confidentiality and a willingness to learn are essential for this position.

Qualifications

• At least 3 years of relevant experience in accounting.
• Strong interest in learning and developing in Human Resources.

Responsibilities

• Process supplier invoices and payments.
• Maintain accurate vendor records and assist in audit preparation.
• Support employee lifecycle processes including recruitment and onboarding.

Skills

Interpersonal skills

Critical thinking

Confidentiality

Education

Diploma in Accountancy or related field

Tools

SAP

Microsoft Excel

Google Workspace

Job description

ISS International School is committed to safeguarding the well-being of our students and promoting the welfare of children and young people. We uphold high standards in our recruitment practices, with a strong focus on child protection and safety.

This is a position supporting both Accounts Payable (AP) and Human Resources (HR) functions. The role involves processing supplier invoices, payments, reconciliations, and month-end AP closing, along with maintaining accurate vendor records and assisting in audit preparation. On the HR side, the position supports employee lifecycle processes including recruitment, onboarding/ offboarding, data management in HRIS, and coordination of staff events. The ideal candidate holds a diploma in Accountancy or a related field, has experience with SAP and Microsoft Excel, and demonstrates strong interpersonal and critical thinking skills. This role requires a high level of confidentiality and a willingness to learn and grow within HR.

Major Duties and Responsibilities

• Input and process completed purchases in the accounting system, after matching and validating suppliers’ invoices, purchase orders and other supporting documents.
• Process and prepare payments by cheque/TT/GIRO to vendors.
• Consolidate and prepare petty cash payments monthly.
• Handle all enquiries relating to AP.
• Update and maintain master record of vendors in the accounting system.
• Reconcile AP Creditors Accounts in GL.
• Update leasing and hire purchase schedules.
• Prepare the provisions, accruals, prepayments and clearing accounts monthly.
• Process month-end closing of AP module in accounting system.
• Generate monthly AP reports.
• Prepare a statement of unpresented cheques.
• Assist in preparation of audit schedules.
• Handle banking matters.
• Provide effective HR Business partnering support to all staff in HR matters and issues.
• Effectively utilize HRIS to record, update employees’ data.
• Provide excellent customer service in responding to enquiries effectively and efficiently.
• Maintain employees’ data and files and ensure they are kept up to date.
• Provide support on the recruitment process including shortlisting of candidates, organization of interviews, administration of new work pass, documents submission, verification of documents.
• Prepare documents for onboarding and offboarding.
• Assist in the organizing of staff events and ordering of hampers.
• Assist to collate data for Group Insurance renewal.
• Assist on ad-hoc duties / projects as requested by the Director, Finance & Manager, HR.

Requirements

• Diploma in Accountancy or a related field
• At least 3 years of relevant experience in accounting
• Proficient in SAP, Microsoft Excel, and Google Workspace
• Demonstrated ability to handle confidential information with discretion
• Strong interest in learning and developing in the area of Human Resources

Location

21 Preston Road (Company transport provided at Queenstown MRT station)

Working Schedule

Mon-Fri, 8am -5pm