Finance and Administration Manager

Future Energy Storage and System Integration Alliance (FESSIA) LTD; Singapore; On-site; SGD 90,000 - 120,000; Full time

Job summary

A leading energy organization in Singapore is looking for a Head of Finance and Administration. This role involves financial management, overseeing accounting functions, and ensuring compliance with HR regulations. The ideal candidate should have strong experience in financial reporting and administration, as well as the capability to establish new financial systems. Competitive compensation and opportunities for career growth are offered.

Qualifications

• Proficiency in financial reporting and accounting.
• Experience with HR functions and compliance.
• Ability to establish financial systems for a new organization.

Responsibilities

• Oversee financial compliance and reporting for the organization.
• Manage payroll, taxation, and budgeting.
• Supervise bookkeeping and accounting within subsidiary entities.

Skills

Financial Management

Accounting Systems

HR Administration

Budget Preparation

Cash Flow Management

Job description

Job Description

Head of Finance and Administration

Position

Head of Finance and Administration

Location

Singapore

Responsible to

Chief Operations Officer

Responsibilities

Financial Management and reporting, supervision of subsidiary accounting and financial administration, HR and related matters.

About FESSIA

FESSIA is a new organisation set up by Climate Breakthrough 2025 award winner Liming Qiao to accelerate the energy transition in Asia. The FESSIA mission is to enable the energy transition through analysis, consensus building and policy advocacy to speed up delivery of grid flexibility and system integration.

Role Overview

The Finance and Administration Manager will be responsible for accounting and financial reporting for FESSIA, including any new subsidiary entities. The role involves overseeing financial compliance, cash flow management, budgeting, payroll, taxation, grant financial reporting, HR and administration functions. As the role is joining a new organisation, Finance and Administration systems, policies and processes will need to be established and this will be an early focus, including finance system selection.

Key Responsibilities

• Prepare monthly management accounts, budget performance reports.
• Prepare regular financial and cashflow forecasts.
• Prepare an annual budget.
• Perform month-end and year end closing, and work with the Chief Operations Officer in preparation of the annual financial statements.

Financial Management & Reporting

• Prepare monthly management accounts, budget performance reports.
• Prepare regular financial and cashflow forecasts.
• Prepare an annual budget.
• Perform month-end and year end closing, and work with the Chief Operations Officer in preparation of the annual financial statements.

Bookkeeping & Accounting Systems

• Establish the bookkeeping on the FESSIA chosen accounting system.
• Maintain FESSIA accounting books, including accounts payable and accounts receivable.
• Prepare and review postings for accounts payable and receivable, ensuring proper coding for projects and events.
• Recognise corporate membership, sponsorship, event income, grants receivable.
• Reconcile general ledger account, payroll, and consultant fees.
• Process monthly accruals, prepayments and project fund movements.
• Oversee bookkeeping within the subsidiary companies and propose necessary journal entries.
• Review or prepare GST reports.
• Create the FESSIA financial handbook including policies and procedures.

HR and Payroll Administering

• Contribute to the documentation of the FESSIA recruitment and hiring process.
• Submit and renew employment pass applications when required.
• Facilitate onboarding for new employees, ensuring proper setup of workspace and equipment.
• Administer payroll, CPF submissions, IR21, IR8A annual income tax assessment and staff claims.
• Ensure compliance with WICA policies, MOM labour laws, and IRAS tax regulations.

Invoicing and Cash Collection

• Issue annual membership invoices and raise ad-hoc invoices for events and sponsorships on instruction of the Commercial Lead.
• Monitor cash collection and follow up on outstanding payments.

Project Accounting & Reporting

• Prepare and update project and events budgets, ensuring accurate tracking of actual expenditures.
• Generate quarterly project financial reports and funder reports.
• Manage financial reporting for grants, ensuring timely and accurate reporting to funders.
• Work with the Grants Lead and project / event teams to ensure compliance with project financial requirements.

Cash Management

• Process payments for administrative and project-related expenses in line with policies and agreements.
• Process fund and cash transfers in accordance with fund instructions.
• Manage international currency requirements.
• Perform monthly bank reconciliations.
• Manage bank accounts and currency requirements.

Other Administrative

• Monitor, manage and approve travel booking requests on FESSIA chosen travel management portal.
• Oversee and manage daily office administrative tasks, ensuring smooth operations.
• Manage Corppass administration.
• Coordinate with the company secretary for Director appointments and statutory filing matters.
• Oversee office lease agreements and manage rental renewals.
• Coordinate with the Data Protection Officer (DPO) to ensure compliance with the PDPA Singapore.
• Liaise with company insurance brokers to ensure adequate insurance is in place.