Finance and Admin Executive

VAST STARS CAPITAL PTE. LTD.; Singapore; Hybrid; SGD 40,000 - 55,000; Full time

Job summary

A leading financial services company in Singapore is seeking a Finance and Administrative Executive to enhance financial management and ensure smooth business operations. The ideal candidate will have 1–3 years of experience, proficiency in Microsoft Excel, and familiarity with accounting systems like Xero and QuickBooks. Strong organizational and communication skills are essential for this hybrid role.

Qualifications

• Minimum 1–3 years of relevant experience in finance and/or administrative roles.
• Strong organizational skills with keen attention to detail.
• Able to handle confidential information with discretion and professionalism.

Responsibilities

• Manage accounts payable and receivable, verify invoices, and ensure timely payments.
• Prepare and record journal entries, expense claims, and bank reconciliations.
• Oversee general office administration, including supplies procurement and vendor coordination.
• Oversee general office administration, including supplies procurement and vendor coordination.
• Maintain organized filing systems for contracts, invoices, and HR documents.

Skills

Accounting

Financial Management

Office Administration

Microsoft Excel

Communication

Education

Diploma or Bachelor’s degree in Accounting, Finance, Business Administration

Tools

Xero

QuickBooks

MYOB

Job description

Working Arrangement: Hybrid

We are seeking a Finance and Administrative Executive to support and enhance the company’s financial management and administrative operations. This role combines hands-on accounting work with general office management duties, ensuring smooth and efficient business processes across departments.

Key Responsibilities

Finance Functions

• Manage accounts payable and receivable, verify invoices, and ensure timely payments.
• Prepare and record journal entries, expense claims, and bank reconciliations.
• Support the preparation of monthly financial reports, cash flow statements, and budget tracking.
• Maintain accurate and up-to-date financial records and documentation.
• Liaise with external auditors, tax agents, and vendors as needed.
• Assist in implementing internal controls and process improvements within the finance function.

Administrative Functions

• Oversee general office administration, including supplies procurement and vendor coordination.
• Maintain organized filing systems for contracts, invoices, and HR documents.
• Assist in maintaining compliance with company policies and regulatory requirements.

Requirements

• Diploma or Bachelor’s degree in Accounting, Finance, Business Administration, or a related discipline.
• Minimum 1–3 years of relevant experience in finance and/or administrative roles.
• Proficient in Microsoft Excel and familiar with accounting systems such as Xero, QuickBooks, or MYOB.
• Strong organizational skills with keen attention to detail.
• Excellent interpersonal and communication abilities.
• Able to handle confidential information with discretion and professionalism.