Finance & Admin Executive

Diabetes Singapore; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A charitable organization in Singapore seeks a meticulous Finance & Admin Executive to oversee financial operations, ensure compliance, and provide essential support. The ideal candidate holds a degree in Accounting or Finance, has 1-3 years of relevant experience, and is proficient in Xero and Excel. Join the team to make a difference in the community and enhance operational efficiency.

Qualifications

• Minimum of 1 – 3 years of relevant experience in a finance or accounting role.
• Proven experience in handling a full set of accounts and month-end closing.
• Strong ability to adapt to new software and systems.
• Strong ability to quickly adapt to new software.

Responsibilities

• Handle the full set of accounts and ensure accurate month-end closing.
• Assist in preparing annual budgets and financial forecasts.
• Provide administrative support to the Executive Director and manage documents.
• Provide administrative support to the Executive Director.
• Ensure compliance with accounting policies and maintain data integrity.

Skills

Analytical skills

Attention to detail

Interpersonal skills

Proficiency in Microsoft Excel

Problem-solving skills

Good command of written and spoken English

Ability to handle pressure and tight deadlines

Education

Degree / Diploma in Accounting or Finance

ACCA or relevant qualification

Tools

Xero accounting system

Other accounting systems

Job description

About Diabetes Singapore

Diabetes Singapore (DS) is a charity and registered social service agency. At DS, we are dedicated to the fight against diabetes. We are committed to providing education, care, and support to people with diabetes, their families, and the wider community. Join our skilled team and make a tangible difference in the lives of those affected by this condition.

The Role

We are seeking a meticulous, hands‑on, and versatile Finance & Admin Executive to join our team. This role is crucial for ensuring the financial health, regulatory compliance, and operational stability of Diabetes Singapore.

You will be responsible for a wide range of financial duties, including managing the full set of accounts, budgeting, payroll, and financial reporting. Concurrently, you will provide essential administrative support to the Executive Director and the wider team, enhancing our operational efficiency. This role will uphold accuracy in the finance team’s work through a maker‑checker process.

Key Responsibilities

Financial Operations and Management

1. Handle the full set of accounts, ensuring accurate and timely month‑end closing, journal entries, and adjustments;
2. Process payroll and ensure compliance with all relevant local tax rules and statutory reporting requirements; and
3. Manage daily invoicing for projects and campaigns, bank reconciliation, and assist in fundraising activities and applications for applicable government grants.

Financial Planning, Analysis, and Reporting

1. Assist in the preparation of annual budgets and financial forecasts;
2. Conduct ongoing financial monitoring and analysis, preparing management reports and variance analyses; and
3. Take lead responsibility for regulatory submissions, including but not limited to MOH reports and other statutory reports.

Administrative and Operational Support

1. Provide administrative support to the Executive Director and other departments as required;
2. Manage the organising and filing of all financial and administrative documents; and
3. Work alongside with internal stakeholders to provide financial information, tools, and insight to drive informed decisions.

Governance, Risk, and Compliance

1. Maintain and ensure compliance with all accounting policies, guidelines, and internal control systems as laid down by the Management Committee;
2. Ensure data accuracy and integrity of financial systems, performing regular data audits; and
3. Liaise with external stakeholders, including bankers and auditors, and support engagement with the Audit & Governance Sub‑Committee.

Job Requirements

Essential Requirements

• Degree / Diploma in Accounting or Finance, ACCA, or a relevant professional qualification.
• A minimum of 1 – 3 years of relevant experience in a finance or accounting role.
• Proven experience in handling a full set of accounts and assisting with month‑end closing.
• Proficiency in Xero accounting system is essential; candidates with demonstrated experience in other comparable accounting systems and a proven, rapid ability to learn will also be considered.
• Excellent computer skills, with mandatory proficiency in Microsoft Excel. Must also demonstrate a strong ability to navigate and quickly adapt to new software and systems.
• Strong analytical, problem‑solving, and interpersonal skills.
• Meticulous, organised, with strong attention to detail and the ability to handle pressure and tight deadlines.
• A hands‑on team player who can also work independently and possesses strong initiative.
• Good command of written and spoken English.

Highly desirable

• Experience with financial reporting standards, budget management, and regulatory submissions.
• Prior experience in handling audits, either as an external auditor or as the key internal liaison.

Nice To Have

• Experience working in a non‑profit, charity, or social service agency.
• Experience in business partnering with non‑financial stakeholders.