Facility Executive (Novena)

JONES LANG LASALLE PROPERTY CONSULTANTS PTE LTD; Singapore; On-site; SGD 40,000 - 60,000; Full time

Job summary

A global real estate services firm in Singapore is seeking a qualified Property Manager Assistant to support Site Managers in delivering top-notch property management services. The ideal candidate will have 3-5 years of experience in multi-tier MCST commercial property management, effective communication skills, and familiarity with commercial operation management software. This role offers a dynamic environment where maintaining high standards of service and compliance is paramount.

Qualifications

• 3-5 years of experience in multi-tier MCST commercial property management.
• Experience with Microsoft Office software.
• Familiarity with commercial operation management software.
• Effective written and oral communication skills.
• Ability to maintain professionalism with all stakeholders.
• Good at identifying M&E defects including recommending solutions.

Responsibilities

• Assist Site Managers with property management services.
• Organize daily operations of designated sites.
• Ensure high standard of service for clients.
• Assist Manager in operational readiness of building services.
• Ensure timely renewal of licenses for operating systems.
• Conduct routine checks on M&E services operations.
• Coordinate maintenance activities with contractors.
• Ensure compliance with JLL OMS procedures.
• Manage maintenance stock inventory.
• Conduct system audits and site inspections.
• Follow up on defect rectifications and payments.

Skills

Communication Skills

Problem Solving

Microsoft Office

Professionalism

Tools

Commercial Operation Management Software

Job description

• Assist Site Managers to deliver quality property management services.
• Organize and plan the daily operations of the designated sites.
• Ensure that the clients are provided with the highest standard of service at all times.
• Assist the Manager to maintain the operational readiness, safe and efficient operation of the building M&E services in a multi-Tier MCST commercial building.
• Ensure timely renewal of licenses for all operating systems.
• Carry out routine check on all common M&E services to ensure operations timing are based on approved schedule, and their operations conditions are within acceptable level.
• Coordinate, supervise and certify maintenance activities to ensure contractors/ vendors complete all repair and maintenance work within the required timelines and standards.
• Ensure compliance of JLL OMS procedures and checklists.
• Regularly check on maintenance stock inventory and ensure timely replenishment.
• Manage PTW.
• Conduct system audit and site inspections.
• Follow up on defects including recommending solutions and obtaining quotations.
• Ensure timely verification & payment of term contract and ad hoc Invoices including verifying work done.
• Follow up on defect rectification works.

Requirements:

• 3-5 years experiences in multi-tier MCST commercial property management
• Experience with Microsoft Office software
• Familiarity with commercial operation management software
• Effective written and oral communication
• Ability to maintain professionalism with all stakeholders
• Good identifying the M&E defects including recommending solutions