Facilities Operations Executive

NANYANG INSTITUTE OF MANAGEMENT PTE LTD; Singapore; On-site; SGD 100,000 - 125,000; Full time

Job summary

A leading education provider in Singapore is seeking a Facilities Operations Executive to oversee the day-to-day management of campus facilities. Responsibilities include maintenance, safety compliance, and contractor management. Candidates should have a diploma in Facilities Management or a related field, along with at least 2 years of relevant experience. This position is ideal for individuals with strong project management skills and the ability to work with diverse backgrounds.

Qualifications

• Minimum of 2 years of relevant experience.
• Knowledge of local laws, regulations, and best practices in facilities management.
• Ability to work with diverse backgrounds in an academic setting.

Responsibilities

• Manage operations and reliability of campus facilities.
• Monitor and oversee contractors to ensure compliance.
• Participate in developing the maintenance budget.

Skills

Facilities maintenance

Project management

Analytical skills

Conflict mediation

Education

Diploma in Facilities Management, Engineering, Architecture or related field

Job description

Established in 2001, Nanyang Institute of Management ("NIM") is a forward‑looking premier education provider in the region. At NIM, we focus on "Nurturing Today for Tomorrow" with a student‑centric culture that places learning needs above all else. We pride ourselves on the ability to offer an environment that is geared towards achieving academic and teaching excellence while nurturing our students as a whole.

We have an exciting career opportunity for the position of Facilities Operations Executive and invite industry professionals to join us in our mission.

The Role:

The Facilities Operations Executive will report directly to the Facilities Operations Manager and take on a hands‑on role in support the day‑to‑day management of campus facilities, including responsibility for maintenance, safety compliance, and ensuring the facilities remain safe, functional and well‑maintained.

Responsibilities:

• Plans, organizes, maintains, and manages the operations and reliability of NIM facilities and general infrastructure systems.
• Establishes and monitors preventative maintenance processes and programs and facility inspection processes for on‑going review of maintenance work by agencies.
• Develops, recommends, and administers policies, procedures, and processes in support of grounds and building maintenance operations; implements and monitors compliance with approved policies, procedures, and processes.
• Monitors the safety and accessibility of the building and its facilities. Serves as the point of contact for the school.
• Updates and maintains a list of facilities equipment.
• Monitors and oversees the work of external contractors to ensure terms of agreements are met and work is completed satisfactorily.
• Participates in the development and administration of grounds and building maintenance budget; coordinates the allocation of resources following budget approval; recommends approval of expenditures.
• Participates in/on a variety of meetings, committees, task forces, and/or other related groups to communicate information regarding services, programs, areas of opportunity, and/or other pertinent information as appropriate.
• Serves as a liaison with other departments within the College, the community, and external agencies in order to provide information on available resources, projects, and/or services.
• Positions in this classification may perform all or some of the responsibilities above and all positions perform other related duties as assigned.
• Work Environment and Physical Requirements
• Work is generally performed in both an office environment and an outdoor environment.

Requirements:

• Diploma in Facilities Management, Engineering, Architecture or a related building construction field.
• Minimum of 2 year of relevant experience.
• Knowledge of: Facilities maintenance, grounds and custodial principles and practices; Contract management principles and practices; Applicable local laws, rules, regulations, codes, and/or statutes; Project management skill; Preventative maintenance principles and practices; Industry Best Practices; Continuous Quality Improvement Principles; Sustainability in Facilities Management.
• Ability to: Work with diverse academic, cultural and ethnic backgrounds in a school set‑up; Mediating conflict; Conducting negotiations
• Analysing problems, identifying alternative solutions, projecting consequences of proposed actions, and making recommendations in support of goals.