Facilities Operations and Maintenance Executive

JOBSTUDIO PTE LTD; Singapore; On-site; SGD 50,000 - 70,000; Full time

Job summary

A facilities management company in Singapore is seeking an experienced professional to manage civil and building services. Responsibilities include overseeing vendor performance, ensuring compliance with policies, and conducting audits. The ideal candidate should have a degree in Engineering or Facilities Management and at least 3 years of relevant experience. This role offers opportunities for professional development and career advancement.

Benefits

Professional Development Opportunities

Competitive Compensation and Benefits

Career Advancement Opportunities

Qualifications

• Minimum 3 years of relevant experience in managing civil and building services.
• Certificate in Fire Safety Management is an advantage.
• Certificate in Fire Safety Management is advantageous.

Responsibilities

• Collaborate with management teams to build a strong culture.
• Supervise vendors to meet KPIs.
• Ensure compliance with procurement policies.
• Conduct audits to assess vendor adherence.
• Develop Standard Operating Procedures.

Skills

Civil and building services management

Vendor performance monitoring

Audit compliance

Contract management

Education

Degree in Engineering, Facilities Management, or related field

Job description

Benefits

• Professional Development Opportunities

• Competitive Compensation and Benefits

• Career Advancement Opportunities

What you'll be doing

• Collaborate with site and facilities management teams to build a strong culture of accountability and performance.

• Assist in managing civil and building system contracts, including:

  • Pre-signing responsibilities such as scoping and compliance.

  • Post-signing duties such as service level monitoring, escalation of contract errors, non-compliance handling, and dispute resolution.

• Ensure team members are aware of their responsibilities for maintaining service quality.

• Support investigations into system breakdowns, inspections, and audits.

• Supervise specialist vendors and maintenance agents to ensure key performance indicators (KPIs) are met.

• Oversee and monitor specialist vendors’ performance for awarded contracts (e.g. irrigation, water systems, boiler systems).

• Ensure compliance with all relevant procurement and contract management policies.

• Provide subject matter expertise and guidance on contract-related matters to project teams.

• Maintain complete and accurate records of all contract documents, agreements, and checklists.

• Ensure documentation supports full audit compliance and risk mitigation.

• Respond to requests from authorities and provide relevant documentation promptly.

• Develop and harmonize trade-related Standard Operating Procedures (SOPs) and work instructions according to industry best practices.

• Regularly review and update policies to ensure operational relevance and effectiveness.

• Safeguard against legal and compliance risks through robust documentation and alignment.

• Collaborate with the facilities management team to monitor vendor performance and ensure KPIs are achieved.

• Verify monthly performance reports and invoices before approval.

• Ensure timely resolution of system faults and equipment breakdowns.

• Conduct monthly analysis of building system performance and propose improvement plans.

• Perform audits to assess vendor adherence to preventive maintenance schedules and service quality.

• Work with relevant departments (legal, finance, procurement) to ensure compliance with contract and payment policies.

• Learn from previous audit findings to strengthen vendor management practices.

• Support infrastructure projects, including system commissioning, design review, and integration.

• Plan and oversee system upgrades or replacements before end-of-life.

• Participate in internal and external audits.

• Lead investigations into system failures to identify root causes and implement corrective actions.

• Maintain comprehensive documentation and records of all activities.

• Develop and train building trade team members to strengthen operational capabilities.

• Participate in knowledge-sharing sessions and improvement programs.

What we're looking for

• Degree in Engineering, Facilities Management, or related field.

• Minimum 3 years of relevant experience in managing civil and building services, facilities operations, and improvement projects.

• Certificate in Fire Safety Management or relevant experience will be an advantage.

Interested applicants, kindly furnish us with your detailed resume in MS Words format or PDF and click "Apply Now" button

*We regret to inform only shortlisted candidates will be notified. Applicants who do not possess necessary experience or qualification will still be considered on individual merits and may be contacted for other opportunities. *

“JobStudio will not solicit any money, request to use your bank account for business or request you to transfer any monies to any parties, please be aware of scams impersonating JobStudio and our employees. We will not be liable for loss arising from scams.”

JOBSTUDIO PTE LTD

EA License No: 10C4754

EA Personnel: Hoh Mei Ling

EA Personnel Reg No: R21103150