Facilities & Office Coordinator

PEOPLE PROFILERS PTE. LTD.; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A recruitment agency in Singapore is seeking a Facilities Coordinator to oversee daily operations, manage vendor relationships, and ensure workplace safety. This role requires a Diploma or equivalent, along with strong coordination skills and prior experience in a similar field. Key responsibilities include coordinating maintenance requests, supervising contractors, and managing office assets. The ideal candidate should be proactive with a good understanding of building operations and M&E maintenance. Interested applicants should submit their resumes in Word format.

Qualifications

• Prior experience in facilities coordinator or related role is essential.
• Ability to work effectively with vendors, contractors and stakeholders.
• Good understanding of M&E maintenance.

Responsibilities

• Oversee daily facilities operations, ensuring a safe and well-maintained workplace.
• Handle maintenance needs promptly and efficiently.
• Manage and work closely with alarm system vendors.
• Coordinate with external contractors for M&E-related tasks.
• Supervise onsite contractors and maintain documentation.

Skills

Coordination skills

Understanding of building operations

Vendor management

Safety procedures knowledge

Education

Diploma or equivalent studies

Job description

Responsibilities

• Oversee daily facilities operations, including routine office inspections to ensure a safe and well‑maintained workplace, and address staff‑raised facilities issues promptly.
• Handle maintenance needs from branch offices, ensuring repairs and requests are coordinated and resolved in a timely manner.
• Manage and work closely with the alarm system vendor, overseeing system upkeep, troubleshooting, and improvement works.
• Coordinate with external contractors for all M&E‑related tasks such as electrical work, lighting repairs, and air‑conditioning servicing.
• Source and purchase office furniture, fixtures, and equipment when replacements or new items are required.
• Manage service providers including cleaning, security, and pest control, ensuring consistent service standards.
• Supervise onsite contractors and maintain proper documentation of all service contracts, including tracking renewal dates and performance evaluations.
• Support workplace safety efforts by serving as the company’s Fire Warden and participating in scheduled fire drills.
• Oversee office asset management, including tagging, inventory updates, and coordination with vendors for repairs, disposal, or replacements.
• Manage the company vehicle, ensuring it undergoes timely inspections, servicing and general upkeep.

Requirements

• Possess Diploma or equivalent studies.
• Prior experience in facilities coordinator / administrator role or related role.
• Strong coordination skills and the ability to work effectively with vendors, contractors and internal stakeholders.
• Good understanding of building operations, safety procedures and general M&E maintenance.

Please submit your updated resume in Word format by using the Apply Now Button.

We regret that only shortlisted candidates will be notified.
Email resume to [e-mail]
People Profilers Pte Ltd, 20 Cecil Street, #08-09, PLUS Building, Singapore 049705. Tel: [phone]
http://www.peopleprofilers.com
EA License Number: 02C4944 Registration Number: R1872398
Posting Personnel: Ng Jwee Ken
Ref: V667Y858