Facilities Manager APAC

PIMCO; Singapore; On-site; SGD 80,000 - 100,000; Full time

Job summary

A global investment management firm in Singapore is seeking a Facilities Manager to oversee daily operations, security systems, and space planning. The ideal candidate has a minimum of 5 years experience in facilities management and possesses strong project management skills. They should demonstrate excellent communication and interpersonal abilities, with proficiency in Microsoft Office and preferably AutoCAD. This role may require occasional travel across APAC offices to ensure seamless operations and high service standards.

Qualifications

• 5+ years of experience in facilities management or project coordination.
• Strong understanding of building operations and security systems.
• Proven project management skills and vendor negotiation abilities.

Responsibilities

• Manage daily operations including furniture installations, relocations, and vendor coordination.
• Oversee physical security systems to protect employees and sensitive information.
• Lead departmental moves and reconfigurations according to standards.

Skills

Facilities management

Project coordination

Vendor negotiation

Building operations

Excellent communication

Interpersonal skills

Microsoft Office

Education

College degree in business administration or related field

Tools

AutoCAD

Job description

PIMCO is a global leader in active fixed income with deep expertise across public and private markets. We invest our clients’ capital across a range of fixed income and credit opportunities, leveraging our decades of experience navigating complex debt markets. Our flexible capital base and deep relationships with issuers have helped us become one of the world’s largest providers of traditional and nontraditional solutions for companies that need financing and investors who seek strong risk-adjusted returns.

Since 1971, our people have shaped our organization through a high-performance inclusive culture, in which we celebrate diverse thinking. We invest in our people and strive to imprint our CORE values of Collaboration, Openness, Responsibility and Excellence. We believe each of us is here to help others succeed and this has led to PIMCO being recognized as an innovator, industry thought leader and trusted advisor to our clients.

Facilities Management Team Overview

PIMCO’s Facilities Management team delivers “white-glove” support across all firm locations, ensuring seamless operations and exceptional service standards.

Key Responsibilities across APAC offices (Singapore, Hong Kong, Taipei, Tokyo, Sydney, Shanghai)

1. Facilities Operations

• Manage daily operations including furniture installations, relocations, HVAC systems, and vendor coordination.
• Partner with building management on maintenance, repairs, and tenant improvements.
• Ensure compliance with Health & Safety regulations and maintain emergency preparedness plans.
• Develop and maintain procedures for building and FF&E upkeep.
• Build cross-location knowledge to support seamless backup coverage

2. Security Management

• Oversee physical security systems and protocols to protect employees, guests, and sensitive information.
• Collaborate with internal and building security teams; maintain proficiency in security software and monitoring systems.
• Administer and review contracts for facilities-related services (e.g., security).
• Maintain internal policies governing vendor use and ensure consistent, cost-effective service delivery.
• Manage furniture inventory and conduct periodic audits.
• Prepare purchase orders, define scopes of work, solicit bids, and coordinate with vendors.

4. Space Planning

• Lead departmental moves and reconfigurations, ensuring compliance with regulatory and company standards.
• Support lease tracking and renewals; engage with real estate advisors and global design partners.
• Prepare executive-level presentations and budgets for new offices or lease extensions.
• Collect and report environmental data for APAC offices to global headquarters on a monthly basis.

Qualifications

• Minimum 5 years of experience in facilities management, project coordination, or related roles.
• Strong understanding of building operations, security systems, and office layout planning.
• Proven project management and vendor negotiation skills.
• Excellent communication and interpersonal abilities across all organizational levels.
• Proficiency in Microsoft Office (Word, Outlook, Excel); AutoCAD experience preferred.
• Ability to work independently, prioritize tasks, and meet deadlines.
• Willingness to travel occasionally across APAC office locations.
• Education equivalent to a college degree in business administration, project management, or related field.