Facilities Manager

SPOTLESS PTE. LTD.; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A leading facilities management firm is seeking an individual in Singapore to oversee campus safety, coordinate facilities usage for events, and manage service agreements with various contractors. The ideal candidate will have experience in building maintenance and security systems, strong contract negotiation skills, and proficiency in English. Flexibility to work varied hours, including weekends, is essential. This role supports the school's operational readiness and stakeholder communication.

Qualifications

• Working knowledge of building and grounds maintenance, repairs and renovations.
• Knowledge of office computer software and facilities management systems.
• Experience in contract negotiation and contractor management.

Responsibilities

• Define and implement comprehensive security systems and emergency protocols.
• Coordinate facilities setup for school events and monitor wear-and-tear.
• Manage service agreements with key contractors for maintenance and security.

Skills

Building maintenance knowledge

Security systems knowledge

Contract negotiation

Problem resolution

Proficiency in English

Flexible working hours

Job description

PERFORMANCE RESPONSIBILITIES

1. Campus Safety & Security
   • Define, implement, and manage comprehensive security systems and emergency protocols, including key/lock systems, CCTV surveillance, emergency broadcasts, and response plans.
   • Manage on-site security contracts and cultivate working relationships with local police and Embassy security personnel in Singapore.
   • Develop and oversee student, parent, staff, and visitor identification systems, including ID badges, automobile tags, and digital tracking systems.
2. Facilities Use & Event Coordination
   • Define and implement campus facilities usage policies in collaboration with academic leadership.
   • Coordinate facilities setup and support for school-wide events, classroom changes, and extracurricular in cooperation with the events coordinator.
   • Monitor wear-and-tear from events and propose timely maintenance.
3. Vendor and Contract Management
   • Establish, manage, and evaluate service agreements with key contractors including landscaping, pest control, custodial services, maintenance, security, and food services.
   • Ensure performance standards are met and aligned with school values and expectations.
4. Asset & Inventory Oversight
   • Develop and maintain an inventory control system to track physical assets across campus to support the finance team in depreciation accounting.
   • Oversee procurement and timely ordering of campus furniture and maintenance supplies.
5. Communication & Stakeholder Engagement
   • Maintain proactive communication systems to update staff, students, and parents about facilities issues, maintenance schedules, and safety information.
   • Serve as a key liaison between the facilities department and other departments to ensure campus readiness and support.
6. Strategic Support
   • Advise school leadership on facility-related decisions including space usage, capital improvement needs, and major purchases.
   • Assist in developing facilities budgets and provide input on vendor selection, pricing, and lifecycle planning.
   • Demonstrate flexibility by working varied hours, including evenings and weekends, as needed to support school operations and events.

QUALIFICATIONS / SKILLS

• Working knowledge of building and grounds maintenance, repairs/renovations, and security systems.
• Knowledge of office computer software (email, internet, and word processing) and software skills required to set up and manage facilities management systems: network printers, ID badge systems, security software, and project/problem ticketing systems.
• Experience in contract negotiation, contractor management, and problem resolution.
• Proficiency in spoken and written English.
• A Christian with a consistent testimony among his/her family and peers.
• Physically able to perform maintenance duties where necessary.
• Able to work varied hours including occasional weekends and evenings.