Facilities Management Executive

Kwong Wai Shiu Hospital; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A healthcare facility in Singapore seeks a Facilities Management Executive to support maintenance and operational activities. This role emphasizes hands-on maintenance, compliance efforts, and efficient contract management within a nursing home environment. Candidates should have relevant education and experience, including a valid Fire Safety Manager certification.

Qualifications

• At least 2 years of experience in a healthcare or nursing home setting for Bachelor's degree holders.
• At least 4 years of experience in a healthcare or nursing home setting for Diploma holders.
• Practiced as an FSM for 1-2 years.

Responsibilities

• Conduct regular inspections of the building facilities.
• Prepare RFQs and administer tenders for maintenance services.
• Monitor inventory levels of maintenance supplies.
• Oversee and manage outsource partners and vendors.
• Ensure compliance with Workplace Safety and Health regulations.

Skills

Building systems knowledge

Attention to detail

Problem-solving skills

Good communication skills

Ability to work independently

Education

Bachelor's degree in Facilities Management, Engineering, or a related field

Diploma in Facilities Management or Engineering

Valid Fire Safety Manager certification

Job description

Job Description & Requirements

The Facilities Management Executive supports the Senior Facilities Management Executive and Facilities Manager in executing maintenance and operational activities. This role focuses on hands-on maintenance, routine inspections, and assisting with regulatory compliance efforts to maintain a safe and functional nursing home environment.

Your role

Maintenance and Inspections

• Conduct regular inspection of the building facilities to ensure all are in good service condition and maintained in accordance with the standards required by the relevant authorities.
• Ensure that routine maintenance works are scheduled, carried out, and documented as per the nursing home’s operational requirements.
• Conduct post-analysis of system and equipment breakdowns and establish remedial actions to prevent future occurrences.

Contract Management and Procurement

• Prepare requirements and administer Request for Quotation (RFQ) and tenders for routine maintenance services and works.
• Supervise and oversee contractors to ensure that repairs and routine maintenance
• Works are completed according to the terms and conditions of the contracts.
• Assist in the coordination of contracts management, progress monitoring, installation and testing of equipment to ensure the terms and conditions of the contracts.
• Ensure that new preventive maintenance contracts are in place before the expiry of equipment warranties.

Inventory Management

• Monitor inventory levels of maintenance supplies and parts to ensure availability.
• Coordinate procurement of replacement parts required for building maintenance and equipment needs.

Outsource Partner and Vendor Management

• Oversee and manage both M&E and Security Services outsource partners, ensuring they execute their roles and responsibilities in accordance with their contract requirements.
• Manage suppliers, vendors, and specialist contractors for building M&E systems, medical devices and exercise equipment.

Feedback Management

• Attend to and manage feedback, queries and suggestions relating to the premises within.

Compliance and Safety

• Ensure all work activities are carried out in compliance with Workplace Safety and Health regulations and other relevant standards.
• Assist and coordinate fire-related inspections to ensure the fire protection system and equipment of the buildings are in good operating condition as per statutory requirements.

Facility Upgrades and Emergency Preparedness

• Provide support during facility upgrades, renovations, and special projects.
• Assist in setting up emergency preparedness measures and respond to urgent maintenance needs.
• Undertake any other duties as assigned by the direct reporting officer or Head of Department (HOD).

REQUIREMENT

• Bachelor's degree in Facilities Management, Engineering, Building Services, or a related field with at least 2 years’ experience, preferably in a healthcare or nursing home setting.
• OR a Diploma in Facilities Management or Engineering with at least 4 years’ experience, preferably in a healthcare or nursing home setting.
• Possess a valid Fire Safety Manager (FSM) certification registered with the Singapore Civil Defence Force (SCDF) and preferably has practiced as an FSM for at least 1 to 2 years.

Skills and Knowledge:

• Basic knowledge of building systems, including ACMV, fire protection, plumbing, electrical, and security.
• Strong attention to detail and problem-solving skills.
• Ability to work independently as well as within a team environment.
• Good communication skills with the ability to establish priorities and multitask effectively.